Administrative Aide I/II

Administrative Aide I/II Prince George's County, MD Government - 3.8 Silver Hill, MD Job Details Full-time $37,259 - $50,000 a year 2 hours ago Benefits 457(b) Paid holidays Disability insurance Dependent care reimbursement Health insurance Dental insurance Flexible spending account Pension plan Employee assistance program Vision insurance Employee discount 403(b) Life insurance Qualifications Research Administrative experience High school diploma or GED Full Job Description Nature and Variety of Work Come join our team! Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life. The Prince George's County Health Department is currently seeking qualified applicants to fill an Administrative Aide I/II grade A13/15 position in the Behavioral Health Division. About the Position This is entry level secretarial/administrative type work designed to relieve important official of administrative detail. Good judgment and discretion are essential to the security of confidential information and data. Under close supervision, incumbents perform routine to moderately difficult office responsibilities. Responsibility extends to conveying important administrative information concerning the function and mission of the agencies' programs and projects. Typically, Administrative Aide I's report either to a section head or to an administrative supervisor (generally grade G-21). Work performance is evaluated in terms of accuracy and timely completion of projects and assignments. About the Agency The Prince George's County Health Department's (PGCHD) vision is that all Prince Georgians are their healthiest at every age and every stage. Their mission is to lead, engage, and empower our community to work collaboratively towards disease prevention, health equity, and total well-being. The PGCHD works to protect and support the public's health through numerous services that range from restaurant inspections and disease tracking to care coordination and health promotion. The department is composed of four divisions: Behavioral Health Services, Environmental Health and Disease Control, Family Health Services, and Health and Wellness, supported by the Office of Administration, Office of Human Resources and the Office of the Health Officer. The mandate of the department has been, and will remain, broad. This plan emphasizes improving core functions and operations, including protecting the public from health threats, implementing strategies to support healthy living, and maintaining a focus on vulnerable populations, while developing efficient internal processes to support these activities. Examples of Work Proofreads and edits material for content, procedural and grammatical accuracy. Independently composes routine to moderately complex letters, memos, reports, etc., requiring understanding of issues and concerns. Takes and transcribes difficult dictation (shorthand or machine) involving technical terminology, including correspondence, bulletins, reports, memoranda, speech drafts, formal acceptances or regrets, and other material on general, special or technical subjects. Types a variety of memos, letters, and reports from rough draft or general verbal instructions; types complex legislation, legal documents, and/or statistical charts and forms requiring original formatting and presentation, utilizing typewriter/data point and/or other automated office equipment. Searches files and a variety of other source material as necessary to compile information for meetings, specific projects or research activities, including certain statistical reports. Gathers fiscal, budgetary and personnel data and prepares operational/activity reports from same. Maintains office accounts, including periodic reports of expenditures; arranges for travel and accommodations, submits forms relating to travel, and performs purchasing function. Acts as intermediary for supervisor, maintains frequent contact with public and private executives, and other governmental officials. Arranges for meetings or conferences, including space, coordinating time and persons attending and assembles conference background material. Attends meetings to take notes or represent supervisor to receive/provide routine information. Maintains appointment calendar for supervisor and reminds the supervisor of appointments or other matters that should be called to his/her attention. Establishes and maintains complex filing systems; and maintains an adequate supply of office materials and supplies. Interviews visitors; answers questions relating to office or department operations; screens visitors, telephone calls and incoming mail; determines which requires the direct attention of the supervisor and which should be referred to other staff members. Willingly and cooperatively performs tasks and duties which may not be specifically listed in the class specification or position description, but which are within the general occupational category and responsibility level typically associated with the employee's class of work. Qualifications Minimum Qualifications High school diploma or G.E.D. certificate with coursework in typing, office practices or other related clerical subjects. One (1) year of advanced diverse and/or technical clerical experience which must have involved working with the public for at least six (6) months. An equivalent combination of education, experience and training which provides the required knowledge, skills and abilities may be considered. Preferred Qualifications Associate degree or some college coursework in business administration, criminal justice, sociology, or a related field. Proficiency in Microsoft Office (Word, PowerPoint, Outlook, Publisher, etc.). Experience working in a high-volume environment. Ability to schedule client transportation. Ability to assist with trainings scheduling, materials and electronic responses. Ability to document client encounters in an electronic database. Ability to operate standard office equipment.

EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

Additional Information Salary Range Transparency:

The salary range listed in this announcement reflects the offer range for this position. Offers made within this range are based on qualifications, experience, and internal equity.

Tentative Interview Dates:

June 8,2026. Please note that interview dates are subject to change and only selected candidates will receive confirmation and additional details.

Job Location:

The Bridge Center, 5001 Silver Hill Road, Suite 200, Suitland, MD 20746

Conditions of Employment:

Upon selection, the candidate must (where applicable): Pass an administered Administrative Aide exam. Applicants who have previously taken and passed the exam on or after 8/1/2024 will not be required to re-test. Previous passing test scores will be applied. Meet all training and performance standards and demonstrate proficiency as required by the agency. Wear and use agency protective apparel and equipment in the performance of their assigned duties.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to

Work :

Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS

If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure. Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the

Workplace General Plan Information:

The Prince George's County benefits plan year is from January 1 to December 31. A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse. Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent. The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services). New employees must enroll in the County's health benefit plans within thirty (30) days of the hire date. The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire. After enrolling in the County's benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption). Employee Benefits Prince George's County is proud to offer employees an attractive and comprehensive benefits program, including the following: Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week) Group Term Life Insurance Long & Short-Term Disability Flexible Spending Accounts Dependent Care Assistance Program Health Care Flexible Spending Account Paid Leave (Annual, Personal, & Sick) 13 Paid Holidays Retirement Benefits Defined Benefit Pension Plan Employer Contribution Rate-11.71% Supplemental Pension Plan Employee Contribution Rate (Pre-Tax)-3.48% 457(b) 403(b) Employee Discounts Employee Assistance Program Voluntary Benefits Critical Illness Whole Life Insurance Accident Insurance Legal Services For additional details, please visit: https://www.princegeorgescountymd.gov/departments-offices/human-resources-management/employees/benefits