Administrative Assistant

Job Description:

Join Our Team PPM Consultants is seeking a detail-oriented and organized Administrative Assistant to support our Florida Petroleum Restoration Program (PRP) operations team. This role is essential to the successful coordination and administration of environmental remediation projects across Florida. The ideal candidate is proactive, highly organized, and thrives in a fast-paced professional environment managing multiple priorities and deadlines. This position offers the opportunity to contribute to meaningful environmental restoration efforts while supporting a collaborative and experienced project team. Position Responsibilities Provide administrative support to project managers and technical staff within the Florida PRP program Prepare, format, and maintain project documents, reports, spreadsheets, and correspondence Track project schedules, deliverables, and regulatory deadlines Assist with invoicing, purchase orders, subcontractor coordination, and expense tracking Organize and maintain electronic and hard-copy project files Coordinate meetings, conference calls, travel arrangements, and training schedules Support data entry and document uploads into client and regulatory databases Communicate professionally with clients, vendors, subcontractors, and regulatory agencies Assist with proposal preparation and general office support activities Support the organization and administration of PPM's Health & Safety (H&S) Program Required Qualifications High school diploma or equivalent Minimum of 2 years of administrative or office support experience Strong organizational and time-management skills Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams Excellent written and verbal communication skills Ability to manage multiple tasks and meet deadlines with minimal supervision Preferred Qualifications Experience supporting environmental consulting, engineering, construction, or government programs Familiarity with Florida PRP or environmental remediation projects Experience with invoicing systems, document management systems, or regulatory databases Associate degree or administrative certification