Administrative Assistant

Administrative Assistant 3.7 3.7 out of 5 stars 123 West Indiana Avenue, DeLand, FL 32720 $42,078.40 a year - Full-time Volusia County, FL 59 reviews $42,078.40 a year - Full-time Major Functions The County of Volusia is seeking a professional, customer service driven individual to join the Office of Recovery and Resiliency as an Administrative Assistant. This is a fast-paced work environment which requires excellent soft skills in dealing with the public and the low-income community.

Note:

This position is a grant funded position that ends when the scope of the position is no longer necessary. Illustrative Duties (

Note:

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.) Functions as a secretary performing duties which include typing documents (memos, reports, statistical tables, etc.); maintaining files; researching files and assembling documents; compiling data; answering phones and maintaining calendars; scheduling and organizing meetings; completing follow-up as needed for projects, assignments, tasks; sorting and distributing mail; editing and reviewing documents for sufficiency; monitoring and assisting with division budgets; completing standard County forms; and processing time reports and payroll. Prepares forms independently and composes letters for supervisor's signature. Assembles information for supervisor's use. Advises supervisor of important meetings and gathers background information and pertinent files for use at meeting. Receives and screens callers to other employees. Takes minutes of conferences, meetings and official functions as required. May coordinate division activities with other government offices and entities. May prepare agenda items which include reviewing documents for accuracy and completeness; collecting information and back-up as necessary; ensuring timely submission of items. May distribute agenda packets to appropriate personnel, the press, and the public. May make travel arrangements, process and post travel paperwork following county policies and procedures. May reconcile Visa purchases. May be responsible for invoice payment, division purchases and direct payment vouchers. Forwards messages and complaints to appropriate authority, providing background information on the item of concern. May schedule ribbon cutting ceremonies and similar special gatherings and respond to invitations per their wishes. May be expected to attend meetings and perform clerical support tasks. May be assigned to other county locations based upon operational needs. Attends work on a regular and consistent basis. Must adhere to Federal, State, County and Local ordinances. Responds to emergency situations. Performs other duties as assigned. Minimum Requirements Graduation from high school or possession of a GED, plus one (1) year of Office Specialist I work experience with Volusia County or High school diploma or GED and four (4) years of progressively responsible secretarial/administrative assistance or equivalent experience. Two (2) years of post-high school education may be substituted for two (2) years of the required experience. Must possess a valid driver's license at time of hire. Must possess and maintain a valid Florida driver's license within 30 days of hire. Knowledge, Skills & Abilities Knowledge of the operations, functions, and scope of authority of subordinate units or the organization. Knowledge of modern office practices and procedures, business English, and spelling. Knowledge of the principles and practices of business and public administration. Knowledge of basic accounting principles and procedures. Ability to prepare effective correspondence on moderately sensitive matters. Ability to perform office management functions with minimum supervision. Ability to express ideas clearly and concisely, orally and in writing to groups and individuals.

ADA REQUIREMENTS

Physical Demands:

Sedentary work. Ability to see, hear and speak. Visual acuity (peripheral vision, depth perception) necessary to operate a motorized vehicle. Finger dexterity. Ability to push, pull and/or carry up to 25 pounds.

Environmental Demands:

Inside work.

Mental Demands:

Ability to read and comprehend technical and professional journals and manuals; financial reports, letters, memos, abstracts, instructions; legal documents, ordinances, and statutes Ability to write business letters, summaries. Ability to speak clearly and concisely relating information, details, and procedures to layman. Ability to perform basic mathematical functions. Volusia County is a drug free workplace and an Equal Opportunity Employer committed to a diverse workforce. Veterans' preference is provided to qualified applicants pursuant to State law We offer a competitive and comprehensive benefits package that includes:

HEALTH INSURANCE

Medical Dental Vision Flexible Spending Account

RETIREMENT

Florida Retirement System (FRS) Deferred Retirement Option Program (DROP) Deferred Compensation (475 Plan)

SUPPLEMENTAL INSURANCE

Life Insurance Short Term Disability Insurance Long Term Disability Insurance Cancer Insurance Critical Illness Insurance

PAID TIME OFF

Personal Leave Holidays Bereavement Military

HOLIDAYS

The County of Volusia observes the following holidays annually: New Year's Day Martin Luther King Day Good Friday Memorial Day Independence Day Labor Day Veterans Day Thanksgiving (and day after) Christmas

ADDITIONAL BENEFITS

Tuition Reimbursement Onsite Wellness/Fitness Center Computer Purchase Program Direct Deposit Payroll Temporary and intermittent employees are not paid for holidays and are not eligible for benefits.