Administrative Assistant

Agency Information:

Kansas Department of Agriculture The Kansas Department of Agriculture is devoted to the total support of agriculture in Kansas. The department works for the entire Kansas agriculture sector including farmers, ranchers, food establishments and agribusinesses. The agency has a balanced approach to providing an environment that enhances and encourages economic growth of the agriculture industry and Kansas economy while promoting and advocating for the agriculture industry, the state's largest industry, employer, and economic contributor. KDA helps to ensure a safe food supply, protects natural resources, promotes public health and safety, protects animal health, and provides consumer protection to the best of our ability.

Kansas Department of Agriculture:

1320 Research Park Drive, Manhattan, KS 66502 About the

Position:

Who can apply:

Anyone Classified/Unclassified Service:

Unclassified Full/Part-time:

Full-time Work Schedule:

Days (Between 8 am to 5 pm) Eligible to

Receive Benefits:

Yes Veteran Preference Eligible:

Yes Disability Preference Eligible:

Yes Compensation:

Hourly Pay:

$18.64 per hour

Annual Pay:

$38,771.20 per year

Employment Benefits:

Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the STAR Program Retirement and deferred compensation programs Visit the Employee Benefits page for more information… This position will remain posted until filled.

Location:

KDA Headquarters in Manhattan, Kansas.

Position Summary & Responsibilities:

Answering phones and greeting visitors. Perform a variety of office administrative tasks such as, but not limited to scanning and faxing documents, making copies, shipping packages, ordering supplies, etc. Process daily mail, identify and sort documents, then follow the proper workflow procedures for processing each document type. Maintaining the program's main email account, making appointments for the program, managing program's calendar to schedule events as needed. Receive and log complaints into the tracking system, transcribe complaints with technical detail, and assign complaints to the appropriate staff member. Review submitted inspection reports, evaluate for correctness while logging inspection report errors (if any), entering data from inspection reports into the program's data systems. Create records for new companies and new technicians which also includes printing and mailing licenses to the service company after the application has been approved by the administrator. Create and mail invoices for licensing, seminars, and various services. Update and post electronic forms and documents.

Minimum Qualifications:

Professionally minded individuals with at least one year of direct experience in general office, clerical and administrative support work. Candidates may also qualify through a combination of relevant work experience, education, training or certification. This position must perform routine office tasks such as sitting, reading, examining documents, and viewing a computer for long periods of time. Physical ability to stand for long periods of time and crouch occasionally. Excellent organizational skills with knowledge and proficiency in Microsoft Office Products and tools. Excellent written and verbal communication skills required. Experience with data entry and database management. Must be able to work independently collecting and compiling information from a variety of resources. Must be able to learn, read, and comprehend written directions, policies, statutes, and regulations. Employee must have a valid Class C (or higher) Kansas driver's license or equivalent license from another state. Employee is responsible for maintaining an acceptable driving record to safely drive a state vehicle and be willing and able to fulfill all job-related travel normally associated with this position.

Post-Offer/Pre-employment Requirements:

Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at www.kdor.ks.gov/apps/taxclearance/Default.aspx . If you need assistance with the tax clearance, please contact KDOR at (785) 296-3199 or by email at kdor_specialprojects@ks.gov

Recruiter Contact Information:

Name:

Alyssa Satterthwaite Email:

Alyssa.

Satterthwaite@ks.gov

Phone:

(785) 564-6713

Fax:

(785) 564-6777

Mailing Address:

1320 Research Park Drive, Manhattan, KS 66502 Required Documents for this Application to be

Complete:

On the My Job Applications page , verify these documents are present and valid. Upload or delete and replace if needed. DD214 (if you are claiming Veteran's Preference) Inside your Job Application , upload these documents: Resume (or choose existing resume if you have one) Cover Letter Job Application Process Sign in to your existing account or Register for a new account. Review and complete your contact information on the My Contact Information page. Upload documents listed in the Required Documents section of this job posting to the appropriate location. Complete and submit your application. Check your email and My Job Notifications for written communications from the Recruiter. Email - the email listed on the Careers>My Contact Information page. Notifications - view the Careers>My Job Notifications page. See the helpful links below to assist in completing your application:

Instructions:

Job Search Registration & User Account Application Frequently Asked Questions How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under

K.S.A. 73-201

will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran's Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference

PLEASE NOTE

: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.

Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN:

Disability Hiring Preference Coordinator Office of Personnel Services Landon State Office Building 900 SW Jackson, Rm 401 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.