ADMINISTRATIVE ASSISTANT 5

Office of Juvenile Justice Bridge City Center for Youth 3225 River Rd., Bridge City, LA 70094 https://ojj.la.gov/location/bridge-city-center-for-youth-jefferson-parish The Office of Juvenile Justice (OJJ) plays a vital role in supporting youth and families across Louisiana, providing supervision, services, and secure-care placement for those entrusted to us by the courts. Behind that mission is a team that depends on strong, reliable administrative leadership. The Administrative Assistant 5 serves as a key force in keeping that mission moving. This senior-level role provides high-level administrative support to division leadership, managing complex office operations with independence, professionalism, and exceptional organizational skill. As the primary administrative resource for the division, the incumbent ensures smooth communication, accurate documentation, and seamless coordination across programs, staff, and stakeholders. This position is ideal for a polished, proactive professional who thrives in a fast-paced environment and enjoys being the go-to person who keeps everything running efficiently and on time.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES

Demonstrating Accountability:

Owns results, meets standards, and responds to feedback professionally.

Following Policies and Procedures:

Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.

Making Accurate Judgments:

Makes timely, well-reasoned decisions using available info, context, and trade-offs. Acting with

Ethics and Integrity:

Acts with integrity, respects confidentiality, and treats people fairly. Adapting to

Change:

Adjusts quickly and stays effective during change.

QUALIFICATION REQUIREMENTS

MINIMUM

QUALIFICATIONS

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here .

Job Duties:

Handle sensitive and confidential correspondence and calls, determining appropriate actions. Provide administrative support, including file management, printing, duplicating, and recordkeeping. Compile records and reports for the ACA Coordinator. Coordinate escorted leave, furloughs, and court appearances with main control. Serve as liaison between employees and Human Resources. Assist with new hire packets and applicant screening. Create requisitions and manage procurement processes from request to delivery. Reconcile LaCarte and petty cash transactions per policy. Manage the sale and logging of staff meal tickets. Collect and process timesheets in the LA Gov HCM system. Create prior period adjustments and audit payroll records. Train and guide timekeepers and employees on timesheet systems (CATS, eCertification, LEO, manual entry). Perform additional tasks as assigned by supervisors or administration.

Position-Specific Details:

Work Location:

This vacancy is located at the Bridge City Center for Youth in Bridge City, Louisiana.

Appointment Type:

Probational, Full-time Career Progression:

This position does not participate in a Career Progression Group. The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting. The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)

How To Apply:

No Civil Service test score or assessment is required to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. • Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. For further information about this vacancy, contact: Garilyn London OJJ/ Human Resources Garilyn.

London@la.gov In the supplemental questions section, applicants must authorize the HR Office of DPS/DYS-Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment. The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide . If you are contacted for an interview, please let us know at that time if you will need special accommodations.

NOTE:

Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check. This agency participates in the E-Verify system for verification of citizenship and employment authorization.