Administrative Assistant

Job description Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations for a K-8 private Christian school in Antioch, TN, streamline administrative processes, and enhance overall efficiency. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and callers, manage schedules, handle clerical tasks with precision, and contribute to a positive office environment. This paid position is perfect for someone eager to grow their administrative expertise in a fast-paced, collaborative setting. Duties Greet visitors professionally at the front desk, ensuring a warm and welcoming atmosphere Manage multi-line phone systems with excellent phone etiquette, directing calls efficiently Maintain organized filing systems and perform data entry tasks accurately using Microsoft Office and Google Workspace tools Schedule appointments, coordinate calendars, and assist with meeting preparations Handle correspondence, proofread documents for accuracy, and perform clerical duties such as photocopying and faxing Support office management activities including supply inventory, record keeping, and basic bookkeeping using QuickBooks or similar software Provide exceptional customer service by addressing inquiries promptly and supporting client or patient needs as a medical or dental receptionist if applicable Requirements Proven office experience with strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Familiarity with multi-line phone systems and phone etiquette best practices Bilingual abilities are highly desirable to serve diverse clients effectively Strong typing skills along with excellent proofreading capabilities Experience with data entry, filing systems, and general clerical tasks in an office environment Knowledge of office management procedures, including calendar management and time management strategies Personal assistant experience or receptionist background is a plus Ability to handle confidential information discreetly while maintaining professionalism Must align morals and values with the statement of faith Background check Join us in creating a vibrant workplace where your organizational talents can shine! We're dedicated to supporting your professional growth through engaging work responsibilities and a collaborative team environment. This is an excellent opportunity for motivated individuals eager to develop their administrative career while making a meaningful impact every day.

Pay:

$15.00 - $20.00 per hour

Work Location:

In person Keywords google-workspace workspace recordkeeping quickbooks microsoft-excel microsoft-outlook policies-and-practices environment-health-and-safety-hsse ecology-environment time-and-attendance time-management dating-personals confidential-information trade-secrets background-investigations background-checks