Administrative Assistant

Job Summary We are seeking a dynamic and highly organized Administrative Assistant/ with some Mitigation/ Restoration Knowledge to join our team! In this vital role, you will serve our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity for someone with a passion for office management, excellent communication skills, and a proactive mindset. If you thrive in fast-paced settings and enjoy multitasking, we want to hear from you! Duties Manage front desk/administrative responsibilities, directing inquiries with professionalism and warmth Operate multi computer system, handling calls efficiently while maintaining excellent phone etiquette Perform data entry and maintain accurate records using Excel, Microsoft Office, Google Workspace, Dash, and QuickBooks Organize files, documents, and correspondence through effective filing systems and proofreading for accuracy Support office management tasks including calendar management, scheduling meetings , and coordinating jobs. Assist with bookkeeping tasks such as invoicing, expense tracking, and basic financial record keeping Provide customer service support by responding promptly to inquiries via phone or email, ensuring positive interactions Maintain office supplies inventory and coordinate procurement to ensure smooth operations Support personal assistant duties as needed, including travel arrangements and personal scheduling for executives Experience Previous office experience or clerical experience demonstrating strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Familiarity with QuickBooks or similar accounting software is highly desirable Knowledge on the Restoration/ mitigation side of business is a PLUS! Experience in customer service or customer support roles emphasizing excellent communication skills Demonstrated ability to manage time effectively while juggling multiple priorities Personal assistant experience or office management background preferred but not mandatory Join us to be part of a vibrant team where your administrative expertise makes a real difference! We value proactive individuals who are eager to contribute their skills in a supportive environment that encourages growth. This is more than just an administrative role — it's your chance to shine as a key player in our organization's success!

Job Type:

Full-time Pay:

$18.00 - $22.00 per hour

Benefits:

Flexible schedule

Work Location:

In person