Administrative Assistant

Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. This paid position is perfect for someone eager to develop their office management skills while contributing to a thriving organization. You must have the ability to work alone, problem solve and create systems that can be used throughout the organization. Responsibilities Manage operational duties, answering phone with professionalism and be attentive to client needs. Maintain accurate records through data entry, filing, proofreading, and document management using Microsoft Office and Google Workspace tools. Oversee calendar management, scheduling appointments, meetings, and coordinating jobs at multiple locations. Handle office management tasks such as supply inventory, equipment maintenance, and organizing files to ensure smooth daily operations. Provide customer support by addressing inquiries promptly via phone or email, ensuring excellent customer service at all times. Assist with bookkeeping activities using QuickBooks Online, invoicing only. Support administrative projects including typing reports, preparing correspondence, and managing confidential information with discretion. Experience Prior office experience or clerical experience demonstrating strong organizational skills and attention to detail. Bilingual skills are desirable to assist diverse client needs and enhance communication within the team, but not required. Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar, Dropbox, Sheets) is essential. Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment. We are seeking a long-term team member.

Pay:

$24.00 - $28.15 per hour

Benefits:

Dental insurance Retirement plan

Work Location:

In person