Administrative Assistant

Description Join our dynamic team at American Forest Management, Inc. (AFM) as a full-time Administrative Assistant, working Monday through Friday from 8am to 5pm. In this role, you will support a small, collaborative team of forestry professionals in a fast-paced office environment. Your day-to-day responsibilities will include coordinating with field personnel, foresters, and clients to support active land management operations. The position is based on-site in AFM's Chester, SC office and reporting directly to the AFM District Manager, you'll play a pivotal role in ensuring operational efficiency. About American Forest Management, Inc. (AFM): Founded in 1966, American Forest Management, Inc. is a nationally recognized land and natural resource consulting firm headquartered in Charlotte, North Carolina. AFM provides sustainable land management, consulting, and real estate services for a diverse portfolio of land assets - including timberland, farmland, and other privately held properties - serving landowners throughout the United States, Panama, and Costa Rica. AFM's team of experienced professionals works closely with clients to understand and achieve their objectives through a comprehensive suite of land management and advisory services. With 50 regionally based offices managing almost 6 million acres, AFM offers strong local expertise, while its national platform supports collaboration among multidisciplinary teams of foresters and technical specialists to manage large and complex land projects. AFM's services include land and wildlife management; land sales and acquisitions; forest inventory, planning, and design; growth and yield modeling; cash-flow projections; environmental and farmland services; appraisal; forest resource data management; and harvest scheduling. Principal Duties and Responsibilities Perform timber settlement accounting reconciliation. Generate service contracts for timber harvesting and silviculture operations, and property maintenance agreements using standardized forms with information provided by foresters. Input service contract information accurately into various forest management and accounting systems. Accurately code and enter accounts payable data into specialized forest accounting software. Manage incoming phone calls, providing information or direct inquiries to the appropriate contacts as necessary. Collect mail daily from the post office, sort and distribute incoming mail, and assist with outgoing mail, faxes and shipments. Must be able to lift 25 pounds at times. Operate office machinery proficiently, scheduling maintenance when required. Compose and type routine correspondence and send communications via mail, email, or fax. Manage workload independently with minimal supervision. Support office operations through additional administrative tasks as assigned.

Qualifications:

Associate's degree in business administration or related field is preferred. Relevant administrative experience and strong organizational, communication, and computer skills will also be considered in lieu of a degree. Demonstrated proficiency with Microsoft Office, with the ability to quickly learn and adapt to specialized accounting and forestry systems. Exceptional attention to detail, with a strong commitment to accuracy in all tasks. Familiarity with office procedures and equipment. Commitment to maintain strict confidentiality with both client and internal company information. Ability to foster strong team relationships with managers, colleagues, clients, vendors and customers. Outstanding customer service skills, with the ability to communicate professionally, respond effectively to inquiries, and ensure a positive experience for clients. Proficiency in verbal and written communication. Strong ability to prioritize workload effectively.

Work Environment:

Step into a dynamic work environment that champions productivity and collaboration. You'll find yourself in a supportive setting where your organizational skills and proactive approach are highly valued. Embrace a culture that encourages teamwork and fosters innovation.

Salary and Benefits:

Salary will be commensurate with experience. Eligible for annual incentive programs based on individual and company performance and new business Paid vacations, sick time and holidays Medical, Dental, and Vision healthcare plans Parental Leave Short- & Long-Term Disability plans available 401(K) retirement plan with matching company contributions Educational Assistance Reimbursement Program Join our team and contribute to the success of our client-based forest management business while honing your administrative skills in a dynamic environment! Why Work at AFM For 60 years, American Forest Management has helped landowners manage, buy, sell, improve, and enjoy millions of acres of land. At AFM, employees have the opportunity to make a real impact by helping clients unlock the full potential of their property while building lasting relationships based on trust and shared success. We are committed to sustainable land and forest management, responsible environmental stewardship and high-quality client service. Our six core values—Integrity, Stewardship, Innovation, Dedication, Respect, and Knowledge—guide everything we do and create a culture where employees can grow, collaborate, and make meaningful contributions to both the land and the communities we serve. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, or national origin. Qualifications