Administrative Assistant - $85-$125K

Administrative Assistant

• $85•125K at CitiStaffing Administrative Assistant•$85•125K at CitiStaffing in West New York, New Jersey Posted in 7 minutes ago.

Type:

full-time

Job Description:

Administrative Assistant

• $85•125K Global Foundation is seeking an Administrative Assistant to support a Senior Executive and Management Team.

This individual will play a critical role in ensuring the executive and their team operate at a high level. This position requires balancing complex high-level administrative support, scheduling responsibilities with project coordination across teams.

Responsibilities Include:

Manage Senior Executive's calendar(s), including scheduling appointments, arranging meetings and ensuring that any necessary administrative and technological resources are provided Accountable for day-to-day management of the executive's priorities, preparedness, events, and schedule; including maintaining notes and follow-up from meetings and events. Project coordination and oversight; including communicating with both internal and external stakeholders, and tracking action items to ensure projects are on schedule and deadlines are met Coordinate global travel arrangements and complex itineraries, including flights, ground transportation, hotels, expense reports etc. Assist with Board Member engagement and compilation of Board materials and other related information Assist the Events Team on high-level events, meetings and convenings Draft email correspondence, memos, briefings, presentations, and recaps from meetings for a broad audience Manage and maintain digital records and files related to ongoing work including creating organized file systems and file guides or record indexes Field inquiries to appropriate team members, respond to employee and outside inquiries, and ensure timely response to urgent issues

Qualifications Include:

A minimum of 4 years' corporate and administrative experience Bachelor's Degree strongly preferred Exceptional organizational and project management skills, with the ability to juggle multiple priorities simultaneously while maintaining attention to detail Demonstrated interest in non-profit or foundation work and/or prior government or political experience preferred Excellent written and verbal communication skills Willingness to work in a fast-paced and dynamic environment