Administrative Assistant

Seeking a self-directed, positive individual to act as full-time administrative assistant in busy school office. Must have excellent verbal and written communication skills and excellent computer skills. Experience with Student Information Systems and special education a plus.

Essential Functions:

Oversees all aspects of general office coordination. Maintains confidentiality in all aspects of students, staff, and school information. Answers telephone, transfers to appropriate staff member, and takes accurate and detailed phone messages. Greets, screens, and directs visitors / students. Interacts and communicates with students, staff and visitors. Signs for, distributes and prepares

USPS / UPS

/ FedEx or similarly delivered letters and packages. Performs general clerical duties to include, but not limited to copying, faxing, mailing, emailing and filing. Maintains and updates student data within the Student Information System. Coordinates and schedules meetings, testing, and evaluations for current students and prepares proper notifications. Prepares appropriate documents and systems for the arrival of a new student. Maintains Google calendar for campus meetings, testing, evaluations and tours for potential and current students. Acts as a liasion between school districts, parents, transportation companies and other outside agencies. Organizes the distribution of large mailings/emailings. Maintains inventory of office equipment and supplies. Arranges for the repair and maintenance of office equipment. Assists with special event planning such as field trips, assemblies or graduation.

Educational/Experience:

Must have a High School Diploma.

Job Specifications :

Skills/Knowledge and Abilities Must be able to communicate effectively with a positive customer service attitude. Must possess good writing, analytical and problem-solving skills. Must be able to follow oral and written instructions. Must be proficient in Microsoft Office Word, Excel and Google. Must have the ability to operate standard office equipment, including, but not limited to telephone systems, computers, copiers, facsimile machines, and calculators. Must accept direction, adhere to policies and procedures and carry out assignments. Must demonstrate tact, resourcefulness, patience, and dedication and react calmly and effectively in emergency situations. Must demonstrate exemplary interpersonal skills, verbally communicate clearly and distinctly in a noisy environment, and be visually observant in dealing with staff, students, and parents. Must project a positive image of the school to the students, parents/guardians, and staff as well as exhibit a positive employee attitude. Must possess a valid Illinois driver's license. Ability to communicate effectively, verbally and in writing, with Parkland students, supervisors, coworkers, subordinates, support agencies, and a variety of external consumers. Adheres to the policies and procedures of Parkland Preparatory Academy.

Job Type:

Full-time Pay:

From $36,000.00 per year

Benefits:

401(k) Dental insurance Employee assistance program Health insurance Life insurance Vision insurance

Work Location:

In person