Administrative Assistant

ADMINISTRATIVE ASSISTANT ABOUT US

Plant It Hawaii is a family-run nursery on the Big Island, in business since 1979. We specialize in the propagation of quality fruit trees for Hawaii and operate alongside Hula Brothers, our tropical fruit farm. This is a small, close-knit operation — the right person for this role will be someone who values being genuinely useful and is comfortable wearing multiple hats.

THE ROLE

We are looking for an organized, personable Administrative Assistant to be the operational hub of our office. This role touches customer orders, compliance coordination, invoicing, inventory, and day-to-day communications. A background or strong interest in agriculture and fruit trees is important — you'll be speaking with customers and need to understand what we grow.

RESPONSIBILITIES

Customer communications — managing phone and email inquiries, responding promptly and professionally Order management — receiving, processing, and coordinating plant orders from intake through fulfillment Billing and invoicing — preparing invoices, processing payments, and maintaining accurate financial records Shipping and compliance coordination — managing documentation and communication related to agricultural inspections and interisland shipments Inventory and supply management — tracking nursery stock, identifying gaps, and keeping office and operational supplies stocked General office operations — maintaining a well-organized workspace and supporting the broader team as needs arise

WHAT WE'RE LOOKING FOR

Prior administrative, office, or customer service experience Knowledge of or experience with agriculture, tropical fruit trees, or horticulture. We propagate a wide range of tropical fruit trees, candidates need to be familiar with our plants Strong organizational skills and ability to manage multiple tasks with attention to detail Clear, professional communicator — in person, by phone, and in writing Comfortable learning new systems and tools; current tools include QuickBooks and Microsoft Office 365 Dependable, proactive, and comfortable working in a small business environment where the needs of the day can shift

SCHEDULE & COMPENSATION

Full-time position Pay starts at $18/hour and up, depending on experience Health insurance provided in accordance with Hawaii state law

HOW TO APPLY

Apply directly on Indeed, or send your resume to jobs@plantithawaii.com along with a short note — tell us about your background and your interest in agriculture. We want to hear that you know something about tropical fruit trees, our products, or our business before we meet.

Pay:

$18.00 - $23.00 per hour

Benefits:

Health insurance Paid time off Ability to

Commute:

Kurtistown, HI 96760 (Preferred)

Work Location:

In person