Administrative Assistant

Administrative Assistant at Career Group Administrative Assistant at Career Group in BRISBANE, California Posted in about 22 hours ago.

Type:

full-time

Job Description:

Our client, a leading financial services firm, is seeking a highly organized and detail-oriented Administrative Assistant to support top Advisors within its Private Wealth Management team in San Francisco. This role operates in a fast-paced, high-touch environment and requires exceptional professionalism, discretion, and the ability to manage competing priorities with ease. The ideal candidate will act as a key partner to senior stakeholders, helping to ensure seamless day-to-day operations and a high level of client service. •Please note this is an onsite, 6-12-Month contract role based in San Francisco, CA. Pay will be $31.25/hr.•

Key Responsibilities:

Provide high-level administrative support to senior Advisors in a complex team environment Manage and maintain extremely detailed calendars, coordinating internal and external meetings, conference calls, and logistics Handle sensitive and confidential client information with the utmost discretion Serve as a primary point of contact for incoming calls, interacting with senior stakeholders and clients in a professional manner Coordinate client meetings and calls, ensuring all logistics and follow-ups are executed seamlessly Arrange high-volume domestic and international travel, including visa processing, and manage expense reporting in a timely manner Prepare and distribute correspondence, reports, presentations, and other documentation as needed Support onboarding efforts for new hires in partnership with Business Unit leadership Assist with general office operations including filing, copying, shipping, inventory management, and facilities coordination Coordinate catering and conference services for client meetings and events Organize and ship materials to clients, ensuring timely delivery and follow-up Maintain a strong understanding of company policies and handle administrative matters independently when appropriate

Qualifications:

5+ years of experience supporting senior executives in a fast-paced, complex environment (financial services preferred) Proven ability to handle highly confidential information with discretion and sound judgment Excellent written and verbal communication skills with a polished, professional demeanor Strong organizational skills and exceptional attention to detail Proactive, resourceful, and able to anticipate needs and solve problems independently Ability to multitask and prioritize effectively under pressure in a deadline-driven environment High level of integrity, professionalism, and diplomacy Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with expense management platforms such as SAP Concur is preferred Positive, team-oriented attitude with a willingness to support broader team initiatives Please submit your resume for consideration You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.