Administrative Assistant

Description The Administrative Assistant position will work closely with the Planning Administrator, Building Inspector, and other office staff. It will include clerical duties such as preparing paperwork and applications, maintaining and scheduling work calendars for staff members, as well as assisting the public with applications and permits. This position is responsible for having a working knowledge of all aspects of the office and being able to assist in all areas as needed. Responsibilities Maintain calendar for Building Inspector, scheduling inspections and meetings. Utilize permitting software to process applications for all construction activities in the County, including new construction, remodels, accessory buildings, and trades. Process payments. Follow procedures for handling inspection reports: recording, issuing, filing, closing, and refundable deposits. Run monthly report of expired permits and follow up on projects. File Notice of Noncompliance/Compliance as needed with Register of Deeds. Create letters and maintain documentation as needed. Make 911 signs for new residences and contact Roads Dept. for installation. Notify appropriate utilities and individuals of new addresses assigned in Washington County. Attend Planning Commission meetings with the staff and assist using meeting software. Answer phone, monitor and respond to voicemails and emails, manage the front desk, process mail. Greet and assist visitors and customers in a professional and friendly manner. Have a working knowledge of all aspects of the office including zoning regulations, assisting the other staff members and filling in as needed. Other duties as assigned. Skills Proficient in Microsoft Office Suite, data entry systems, and general office skills and equipment. Working knowledge of general office procedures. Knowledge of the layout of the County and able to locate specific locations on a map. Ability to accurately record and maintain records. Ability to effectively communicate verbally and in writing. Ability to respond with flexibility to multiple work assignments. Ability to gain a basic understanding of flood zones (will be trained). Ability to work independently and as part of a team in a fast-paced environment. Be self-motivated. Strong organizational skills and attention to detail. Qualifications High School diploma or equivalent required. Two years of relevant administrative or clerical experience preferred. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, walk, use hands to handle or feel, reach with hands or arms, climb or balance, talk or hear. The employee must regularly lift and/or move up to 25 pounds. In rare instances the employee may be asked to lift and/or move up to 50 pounds. Working Environment While performing the duties of this job, the employee will primarily be in an office setting. The noise level in the work environment is usually low but may increase to a moderate volume. Equal Opportunity and Americans with Disabilities Washington County is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment. Reasonable accommodation may be requested to enable individuals with disabilities to perform the required functions of this position.

Job Type:

Full-time Pay:

$18.00 - $21.00 per hour

Benefits:

Dental insurance Health insurance Retirement plan Vision insurance

Work Location:

In person