Administrative Assistant

Administrative Assistant Sandoval, IL 62882 $38,000

• $42,000 a year
• Full-time $38,000
• $42,000 a year
• Full-time About the

Opportunity:

YBI Recruiting is hiring an Administrative Assistant on behalf of one of our manufacturing clients—an established U.S. company that builds and services specialized equipment used across utilities, telecom, construction, and infrastructure industries.

Key Responsibilities:

Perform a variety of administrative and front desk tasks, including greeting visitors, filing, preparing correspondence, data entry, processing mail, and managing incoming calls Accurately process accounts payable and receivable in a timely manner Communicate with vendors and clients to resolve billing and payment issues Coordinate with suppliers to confirm delivery schedules and address discrepancies Track and expedite delayed orders; manage returns, replacements, and credit requests Maintain and update supplier records, including contact information Prepare department-specific documentation such as work orders, invoices, certifications, and customer orders Create, update, and maintain reports, databases, and templates Support additional duties as assigned Prioritize safety in all aspects of work Ensure proper reviews are completed to maintain high-quality standards Maintain consistent attention to detail across all responsibilities Interact with internal teams and external contacts to support company policies and programs; improper handling will have considerable effect on operational results Handle communications requiring explanation, coordination, and obtaining of approvals with professionalism

Minimum Qualifications:

High school diploma or GED required Minimum of 2 years of administrative experience Experience with QuickBooks and general accounting practices PC skills including Microsoft using spreadsheets, word processing and other office management applications required Excellent written and verbal communication skills, ability to multitask and prioritize Must be able to work with team members and work with minimal supervision Purchasing experience is a plus

Additional Qualifications:

Proven reliability and sense of responsibility High level of attention to detail Strong customer service orientation Self-motivated, goal-driven, and persistent Ability to maintain confidentiality Comfortable working under deadlines and managing stress Willingness to participate in continuous improvement initiatives Experience in a manufacturing environment is a plus

Benefits:

Competitive salary based on performance along with a comprehensive benefits package that includes: Medical, Dental, Vision and Prescription Drug Program Retirement 401(k) Traditional or Roth Program Options with Company Match Vacation and Holidays Parental Leave Short Term and Long Term Disability Leave Flexible Spending Accounts Tuition Assistance Program Employee Assistance and Mental Health/Substance Abuse Program Life Insurance, Accidental Death and Dismemberment Insurance Supplemental Insurance including

Hospital Indemnity, Critical Illness and Accident Insurance Additional Wellness Programs and Rewards Available Why Join This Team:

Collaborative, team-oriented setting with a strong sense of accomplishment Fast-paced role offering autonomy and variety in daily tasks Supportive culture with opportunities for growth and development Balance of a close-knit team atmosphere with the resources of a larger organization Company values that include Enjoyment of Work and Family Time .

Job Type:

Full-time Pay:

$38,000.00

• $42,000.

00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Parental leave Tuition reimbursement Vision insurance Application Question(s): Do you have Quickbooks experience? Are you proficient in Microsoft office (Excel, Word, etc)? Ability to

Commute:

Sandoval, IL 62882 (Preferred)

Work Location:

In person