Administrative Assistant

Job Title:

Administrative Assistant Location:

Saint Helens, OR Job Type:

Part-time About Us:

We are a boutique accounting firm dedicated to helping our clients grow and succeed. We believe in a collaborative work environment where integrity, attention to detail, and mutual support are paramount. If you are looking for a place to grow your career while being part of a dynamic and supportive team, we would love to hear from you!

Job Description:

We are seeking a dedicated and proactive Administrative Assistant to join our team. The ideal candidate will have excellent organizational skills, a keen eye for detail, and the ability to handle multiple tasks efficiently. This role requires someone who can maintain a high level of professionalism and manage interactions with team members and clients effectively.

Key Responsibilities:

Administrative Support:

Provide comprehensive administrative support to the executive team, including scheduling meetings, managing calendars, and handling correspondence.

Office Management:

As part of your responsibilities, you will be tasked with scanning and maintaining receipt copies to ensure accurate and organized financial records. This includes collecting physical receipts, meticulously scanning each receipt into our digital system, and categorizing them appropriately for easy retrieval. You will ensure that each scanned receipt is legible and properly indexed, adhering to company protocols for document management. It is crucial to maintain confidentiality and security of all financial documents, complying with data protection and privacy standards. Your attention to detail and organizational skills will be essential in maintaining an efficient and reliable receipt management system..

Communication:

Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely and professional responses.

Document Management:

Download, review, and organize documents and reports. Maintain digital filing system.

Problem Solving:

Address and resolve administrative issues as they arise, demonstrating resourcefulness and effective communication skills.

What We Offer:

Competitive salary based on experience and qualifications. Retirement plan with company matching. Opportunities for professional growth and development. A supportive and collaborative team environment.

Qualifications:

Proven experience as an administrative assistant or in a similar role. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to handle sensitive information with discretion and maintain confidentiality. Problem-solving skills and the ability to work effectively with diverse personalities. Ability to sit or stand in front of a computer for scheduled hours. Reliable commute or plans to relocate to Saint Helens, OR.

Application Process:

To apply, please submit your resume and a cover letter. In your cover letter, tell us about a time when you found it difficult to work with someone and how you handled the situation. This will help us understand your problem-solving and interpersonal skills better.

Join Us:

If you are a proactive and detail-oriented individual who enjoys working in a dynamic team environment, we would love to hear from you. Apply today and take the next step in your administrative career.

Schedule:

Monday to Friday Day shift

Work Location:

In person To be considered for this position, please complete all online assessments and submit a comprehensive resume. Additionally, include a small paragraph telling us what interests you in the position, what you are looking for in your career, and why you are looking to make a change. Thank you for your time, and we look forward to hearing from you.

Pay:

$20.00 - $24.00 per hour

Benefits:

Flexible schedule Paid time off Professional development assistance Retirement plan Application Question(s): Are you willing to engage in a background check?

Experience:

Microsoft Word:

2 years (Required) Customer service: 2 years (Required)

Location:

Saint Helens, OR 97051 (Preferred) Shift availability: Day Shift (Required) Ability to

Commute:

Saint Helens, OR 97051 (Required)

Work Location:

In person