Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to provide contract support to the Compliance Department in Pittsburgh, Pennsylvania. This Contract position will help coordinate administrative processes, organize compliance-related documentation, and assist with training materials and internal follow-up activities. The role works closely with compliance leadership and is well suited for someone with experience in healthcare administration, regulatory support, and managing multiple priorities with accuracy.

Responsibilities:

• Compile and maintain company-wide safety documentation by gathering source files, organizing records, and updating tracking tools to ensure materials are current and accessible.
• Research state-level radiation regulations and summarize applicable requirements to support updates to compliance protocols across multiple jurisdictions.
• Rework existing policy content into standardized templates, improving consistency, readability, and organization under leadership guidance.
• Build and manage recurring calendar reminders and Outlook notifications for daily, weekly, and monthly compliance activities and key accountability deadlines.
• Draft brief training scripts and supporting content for webinars and focused educational sessions covering compliance topics and operational best practices.
• Create practical reference materials and side-by-side guides that help office teams complete essential compliance tasks accurately and efficiently.
• Review registration records against current office rosters, identify discrepancies, and assist with follow-up actions to correct missing or inaccurate information.
• Distribute communications and materials related to compliance initiatives, implementation activities, and training support needs.
• Track compliance deliverables, send reminders to stakeholders, and confirm required data and documentation are submitted on schedule.
• Provide additional administrative and training support for onboarding, annual education, and other compliance-related assignments as needed. Requirements
• 2+ years of experience in administrative support, healthcare administration, compliance coordination, or a related environment.
• High school diploma required; an associate or bachelor's degree in healthcare administration, business, English, journalism, or a related field is preferred.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage detailed documentation, data entry, and multiple concurrent assignments with strong accuracy and organization.
• Clear written communication skills with the ability to prepare guides, training materials, and business correspondence.
• Comfortable conducting research using state and federal regulatory sources and summarizing findings effectively.
• Familiarity with healthcare compliance, compliance reporting, documentation practices, or multi-state operational support is preferred.
• Certification in Healthcare Compliance is a plus.

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