Administrative Assistant FHPG

Job Description Overview Acts as receptionist for FirstHealth Physician Group. Coordinates and prepares materials for multiple meetings. Schedules rooms and support accessories. Maintains and records minutes as required. Types and maintains records of correspondence to facilitate communication. Organizes and maintains policy and procedure manuals. Works closely with administration to present procedural policies for

FHPG, LLC.

Maintains an accurate, user friendly and easily accessible filing system. Codes invoices for payment; researches invoices for discrepancies and provide feedback to clinic managers, directors, and administration. Orders office supplies and enters capital requests. Monitors payroll records in Kronos and performs entries/edits as necessary prior to Regional Directors evaluating and signing off. Maintains employee database for those that directly report to Regional Directors. Maintains records or employee documents. Creates and updates FHPG organization charts. Prints and collates reports to maintain provider compliance. Maintains electronic files for School Based Health Centers/Kids in Crisis and submits check requisitions as needed. Prepares QuickBook monthly invoices. Assists Regional Directors in organizing special projects. Qualifications Associate Degree in Secretarial or Business Science preferred and/or equivalent experience and training; minimum of five years full time secretarial or business experience. Knowledgeable regarding basic finance, budget planning, and accounting. Must have basic knowledge and understanding of healthcare practice management operations and billing. Proficient in Microsoft programing including but not limited to Excel, PowerPoint, and Word and demonstrate efficiency in obtaining information as needed from web-based sources.