Administrative Assistant for Research and Grants; OPCVM

Administrative Assistant for Research and Grants; OPCVM Department CVM Research OPFL Position Category Staff Full Time Job Description The Administrative Assistant for Research and Grants ensures the smooth day-to-day functioning of the Office of Research and serves as the central administrative contact. This role involves managing office operations, coordinating departmental activities, and assisting faculty and staff with administrative tasks. The Administrative Assistant supports scheduling, communication, purchasing, budget tracking, event logistics, form processing, and onboarding activities. Working closely with the Associate Dean of Research and Basic Sciences, the Director of Research Operations, and the Grants and Research Coordinator, this position contributes to the efficient operation of the office and the advancement of the mission of the University, the College of Veterinary Medicine at Orange Park, and the Department. Required Qualifications High school diploma or equivalent Preferred Qualifications Associate's degree or higher in business administration, office management, or a related field At least two years of administrative experience in an academic, medical, or professional office environment Familiarity with the field of veterinary medicine or academic research Experience supporting research offices or grant-related functions Familiarity with budgeting, purchasing, and procurement systems Experience coordinating logistics for meetings, events, or academic functions Physical Demands Campus Orange Park Florida Job Duty Job Duty Manage shared calendars and internal deadlines related to research events, committee meetings, and submission timelines in coordination with the research office team Job Duty Facilitate routing of research-related forms and coordinate signature collection for institutional submissions Job Duty Maintain a centralized archive of final submissions for grants, IRB/IACUC protocols, and internal research documentation Job Duty Manage daily office operations, including answering phones, responding to emails, and handling correspondence Job Duty Maintain and organize departmental files, records, and databases Job Duty Schedule and coordinate meetings, appointments, and events Job Duty Provide administrative support to research-related committees and meetings. Job Duty Assist with preparation, formatting, and submission of reports, grants, and internal documentation Job Duty Serve as the primary administrative point of contact for the Office of Research Job Duty Provide information and assistance to faculty, staff, students, and external partners Job Duty Facilitate communication between the research office and other University units Job Duty Draft, proofread, and edit departmental publications, correspondence, and communications as needed Job Duty Assist with preparation and monitoring of departmental budgets Job Duty Track expenditures and process invoices, reimbursements, and purchasing requests Job Duty Manage departmental purchasing, including office supplies and equipment inventory Job Duty Plan and coordinate administrative aspects of departmental events such as seminars, workshops, and academic gatherings Job Duty Manage logistics for events, including space reservations, catering, materials preparation, and travel arrangements Job Duty Assist in onboarding new research faculty or staff by coordinating initial scheduling, documentation, and introductions Job Duty Collaborate with the Director of Research Operations and the Grants and Research Coordinator to align workflows and support shared goals Job Duty Participate in College and University committees or community outreach initiatives as assigned Job Duty Handle sensitive and confidential information in accordance with University privacy policies and applicable regulations Job Duty Maintain a professional demeanor and uphold the values of

LMU-OPCVM

in all interactions Job Duty Perform duties in support of the College s and University s mission and evolving needs Posting Detail Information Posting Number S04958P Job Open Date 02/05/2026 Job Close Date 05/05/2026 Open Until Filled No Special Instructions Summary About the Institution Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at 423-869-7112 or humanresources@lmunet.edu. AA/EEO Statement Lincoln Memorial University is an Equal Opportunity education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, military status, pregnancy, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities. Background Check Statement The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individual's identity, credit information, motor vehicle driving record, review of an individual's criminal conviction record (if any), verification of any license, and certificate or degree required for the position.