Administrative Assistant I:

Administrative Assistant I:

#26-15570 $13.22-$15.40 per hour Toronto, ON, Canada All On-site Job Description Our Client, a Banking company, is looking for an Administrative Assistant I for their Toronto, ON location.

Responsibilities:

Own and maintain calendar management for multiple advisors and troubleshoot conflicts with creative solutions Assist with onboarding/offboarding activities for team members within your greater group Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files) Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities Provide vacation/temporary coverage for colleagues, supporting additional leaders Provide support while ensuring quality service and professionalism at every interaction Participate fully as a member of the team and contribute to a positive work environment Provide training to new Administrative Assistants and be a Subject Matter Expert for common tasks performed

Requirements:

1-2 years of relevant experience Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.) Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams Ability to collaborate with other Client Service Associates and Administrative Assistants, in addition to internal and external partners Can perform efficiently in a multi-task environment and ensure deadlines are met Can efficiently interpret Client policies and help executives apply these standards in a fast-changing environment Strong organizational skillset to manage accountabilities while simultaneously managing leaders' administrative requirements Excellent communication skills with the ability to listen actively, ask questions and communicate effectively Strong judgment skills to support initiatives and apply discretion when working with confidential information. ICONMA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any status protected by applicable law.