Administrative Assistant I

Job Posting The City of Kettering is recruiting for the position of: Administrative Assistant I (Police Department) -

Internal Recruitment Only Hourly Rate:

Up to $31.24 per hour ($64,979 annually) for employees hired on or after January 1, 2025 Up to $34.00 per hour ($70,720 annually) for employees hired before January 1, 2025

Medical, Dental, Vision, and Life Insurance OPERS Retirement Vacation, Personal, and Sick Leave Submission Deadline:

5 p.m. EDT on Monday, June 1, 2026 The City of Kettering's Police Department is accepting applications for the position of Administrative Assistant I . This is an internal recruitment only , and applicants must be current City of Kettering employees to be eligible to apply . This position is responsible for administrative work, requiring typing, transcribing, dictation, word processing, computer data entry, and other clerical duties. Work may be done under close or general supervision; incumbents are expected to produce products that are accurate in both form and substance. Judgment is exercised in applying prescribed procedures and methods to routine matters. Performs related work as required. You will have the opportunity to: Checks time card, prepare bi-weekly payroll and maintain time and leave records; Compose and type letters, memoranda, emails, records, reports, and other documents as requested; Schedules travel and training as needed; Answers telephone, directs callers to the proper person or office, or gives general or specific departmental information in response to public inquiries; Open, distribute and process mail; Prepares vouchers, requisitions and purchase orders and keeps records of supplies. Candidates must be current City of Kettering employees with working knowledge of office terminology, procedures, and standard office equipment, along with strong skills in English, grammar, spelling, and business math. Must be proficient and accurate in typing and capable of using word processing, spreadsheet, database, and other software applications effectively. The successful candidate must be able to understand and follow oral and written instructions; communicate clearly and professionally with staff, City officials, and the public; maintain confidential information; and exercise tact, courtesy, and sound judgment in handling administrative matters. Strong organizational skills, attention to detail, customer service skills, and regular and predictable on-site attendance are required. Please use the City of Kettering's online application portal at www.ketteringoh.org/jobs by 5 p.m. EDT on Monday, June 1, 2026 , to complete an application and submit a resume and cover letter. This recruitment is open only to current City of Kettering employees.

EQUAL OPPORTUNITY EMPLOYER

Job Description

GENERAL STATEMENT OF DUTIES

Performs responsible administrative work for the Department, including typing and utilizing a computer for word processing and database management. Ensures all administrative work is performed efficiently and in a timely manner. Responsible for conducting day-to-day operations of the Department, including customer service.

DISTINGUISHING FEATURES OF THE POSITION

This position is responsible for administrative work, requiring typing, transcribing, dictation, word processing, computer data entry, and other clerical duties. Work may be done under close or general supervision; incumbents are expected to produce products that are accurate in both form and substance. Judgment is exercised in applying prescribed procedures and methods to routine matters. Certain positions may require proficiency in shorthand/speedwriting. May serve as administrative assistant in a department or to a Department Director. Performs related work as required. Examples of Duties

EXAMPLES OF WORK

(Illustrative Only) Composes and types letters, memoranda, emails, records, reports, and other documents as requested; Proofreads typewritten materials; Monitors and enters payroll; Answers telephone, directs callers to the proper person or office, or gives general or specific departmental information in response to public inquiries; Opens, distributes and processes mail; Checks time cards, prepares bi-weekly payroll and maintains time and leave records; Prepares vouchers, requisitions and purchase orders and keeps records of supplies; Assists in budget and other financial record preparation and handles petty cash; Sorts, indexes and files material alphabetically, numerically and/or geographically; Relays messages and assists in facilitating communication; Prepares official documents related to the operation of the Department; Makes decisions on routine administrative matters; Operates copy machine, facsimile, or other office machines; Operates computers and terminals; Uses various computer software spreadsheets, word processing, database and other computer programs; Remains current in rapidly changing office technology; Schedules travel and training as needed; Performs other related duties as required; Regular and predictable on-site attendant required. Typical Qualifications

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Working knowledge of office terminology, procedures and equipment. At least a high school graduate level of ability in English, grammar, spelling, and business math; the ability to take and transcribe dictation and type at a reasonable rate of speed. Proficiency and accuracy in typing; excellent computer word processing skills with proficiency in the use of Microsoft Word and other related software programs. Ability to understand and follow oral and written directions. Must have effective interpersonal skills, excellent oral and written communication skills, with the ability to work and communicate effectively with staff, City officials and the general public. Ability to write legibly; demonstrate general clerical skills and aptitude; mental alertness; tact and courtesy.

ACCEPTABLE EXPERIENCE AND TRAINING

Completion of a standard high school course, including courses in typing, shorthand/speedwriting, or any combination of experience and training which provides the required knowledge, skills and abilities.