Administrative Assistant I

Administrative Assistant I Spectraforce Technologies United States, Florida, Miramar Beach May 18, 2026

Job Title:

Administrative Assistant I Location:

Miramar, FL 33025

Duration:

11 months

Schedule:

Monday - Friday, 8:00 AM - 5:00 PM (1-hour lunch)

Interview Process:

In-person interview required

Note:

Work Environment:

Indoor office setting (cubicle environment) Business casual Jeans allowed (no rips or tears) No graphic t-shirts or sneakers

Key Responsibilities:

Perform daily accounting support tasks as assigned Process remote check deposits Collect and review delivery copies, COD payments, and refusal logs from the warehouse Sort and analyze delivery documentation to identify discrepancies Issue credits based on delivery issues and warehouse refusal logs Scan and upload delivery documentation into the OnBase system Assist with resolving discrepancies related to deliveries and payments Maintain organized records and ensure accuracy in documentation Communicate with internal teams to support accounting and operational workflows

Required Qualifications:

Strong attention to detail and organizational skills Ability to handle multiple tasks and prioritize effectively Basic proficiency in Microsoft Outlook (email communication) Comfortable working in an office-based, structured environment

Preferred Qualifications:

Experience with SAP (preferred but not required) Prior experience in accounting support, billing, or administrative roles Familiarity with document management systems (e.g., OnBase) -

Experience & Responsibilities:

0-3 Years of Experience. Provides a variety of administrative and staff support services to an organizational unit. Performs a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, processing incoming mail, answering phones, maintaining reports and other pertinent data. May assist in preparation and control of records, statistics, and reports. May administer various programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May train and assist other employees. Other duties as assigned.

Professional Skills:

Ability to read and comprehend instructions. Correspondence, and memos. Able to write correspondence. Effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization. Must have strong communication skills, both verbal and written. Apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Deal with problems involving several discrete variables in standardized situations. Proficient in Microsoft products (Word, Excel, PowerPoint, Outlook, Access, and Project). SAP experience preferred. Excellent word-processing skills (50 - 60 wpm) and business writing ability, plus accurate and precise proofreading skills. Strong organization, analytical, attention to detail and follow up skills. Must be able to work on multiple projects concurrently and capable of working with little direct supervision. Strong sense of urgency, organization and work ethic. Position is offered by a no fee agency.