Administrative Assistant I for 4-H Youth Development and Family and Consumer Sciences

PURPOSE:

The Administrative Assistant I for 4-H Youth Development and Family and Consumer Sciences provides administrative support by organizing educational events, maintaining records, and managing office communication.

ESSENTIAL JOB FUNCTIONS, DUTIES, & RESPONSIBILITIES

Office Management:

Acts as the first point of contact with the public, answering calls, and providing directions to visitors.

Program Support:

Process reports and support educational programs.

Communication:

Prepares newsletters, brochures, and flyers using office software.

Clerical Operations:

Maintains filing systems, prepares reports, orders office supplies, and manages staff calendars.

Event Coordination:

Assists with scheduling venues, arranging technology, and preparing materials for Extension events.

Financial Support:

Manages accounts and prepares expense reports or payment requests.

KNOWLEDGE, SKILLS, & ABILITIES

Customer Service:

Ability to work well with others and open to change.

Software Proficiency:

Strong proficiency with Microsoft Office Suite and content management systems.

Communication:

Excellent verbal and written communication skills for creating reports and interacting with the public.

Confidentiality:

Ability to manage confidential information (E.g., personnel, financial, and 4-H records).

Organization:

Strong organization skills with the ability to manage multiple projects.

QUALIFICATIONS

High school diploma or GED equivalent. Experience in an office setting, preferably in a public-facing, educational environment. Valid driver's license and clean driving record.

PHYSICAL DEMANDS

Prolonged periods of sitting at desk and working on a computer. Prolonged periods of standing and walking, sometimes outdoors. Ability to lift up to 25 lbs. Position involves occasional travel and evening or weekend work. This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.