ADMINISTRATIVE ASSISTANT - PUBLIC WORKS

TITLE:

ADMINISTRATIVE ASSISTANT DEPARTMENT

PUBLIC

WORKS POSITION

FULL

TIME/NON-EXEMPT PAY GRADE

9 ($18.69

• $28.

41)

GENERAL DESCRIPTION

: Performs administrative support to the Public Services Department which includes the Natural Gas, Solid Waste and Development Services divisions. Provides various reporting functions in accordance with the city's policies and procedures and state and federal regulations. Establishes and maintains appropriate filing systems and accurately enters, retrieves, and maintains records and/or informational systems. Responds to citizens inquiries and performs customer service over the phone for utilities and services provided to citizens. Work is performed under the general supervision of the Director of Public Services or designee. 1. Enters, retrieves and maintains departmental records. 2. Completes and submits reports to the appropriate department/agency. 3. Procures departmental supplies. 4. Provides appropriate correspondence. 5. Provides backup in other areas as needed. 6. Oversees assigned programs and assures all records are complete. 7. Performs other job-related functions as needed. (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.)

KNOWLEDGE, ABILITIES AND SKILLS

• Knowledge of policies and procedures.
• Knowledge of Federal, State, and local laws and ordinances governing activities of department.
• Knowledge of rules and regulations.
• Ability to prepare clear and concise reports.
• Ability to communicate clearly in writing, orally in person and over the phone
• Ability to work independently.
• Ability to communicate effectively in a professional manner to the public.
• Ability to establish and maintain effective working relationships with others.
• Ability to access, input and retrieve information from a computer.
• Ability to access file cabinets for filing and retrieval of data.
• Ability to sit at a desk and view a display screen for extended periods of time.
• Ability to enter data at a prescribed rate of speed.
• Types at the prescribed rate of speed.
• Skill in the use of Microsoft Office and other software utilized in the department.

EDUCATION AND EXPERIENCE

• High School Diploma or equivalent with a minimum of one-year related experience.

(A comparable amount of training, education or experience can be substituted for the minimum qualifications.)

LICENSES, CERTIFICATIONS OR REGISTRATIONS

A valid state of Florida driver's license is required

DRUG TESTING

Employees in this classification will be tested for illegal drugs in accordance with the City of Gulf Breeze's Drug Free Workplace Policy and the National Pipeline & Hazardous Material Safety Administration/DOT regulations.

• Acceptable eyesight (with or without correction).
• Acceptable hearing (with or without hearing aid).
• Works inside in an office environment and occasionally outside.

(Reasonable accommodations will be made for otherwise qualified individuals with a disability.) Rev 05/15/2025

Job Type:

Full-time Pay:

$18.69

• $28.

41 per hour

Benefits:

Dental insurance Employee assistance program Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Education:

High school or equivalent (Required)

Experience:

Microsoft Office:

1 year (Required)

Typing:

1 year (Required)

License/Certification:

Driver's License (Required)

Work Location:

In person