Administrative Coordinator

Administrative Coordinator Location:

Horsham PA Job Type:

Full-time Position Summary Wouch, Maloney & Co., LLP, a growing accounting and advisory firm, is looking for a highly organized, detail-oriented, energetic Administrative Coordinator. This position supports our team by managing administrative, billing, and other operational tasks. This role is critical in removing non-billable work from partners and managers, allowing them to focus on client delivery. The ideal candidate is highly professional, technically skilled, and takes a hands-on, solution-focused approach. You are someone who anticipates needs, identifies issues early, and follows through to resolution. Key Responsibilities Billing, Invoicing & Collections Prepare, review, and finalize client invoices Ensure invoices are accurate, timely, and consistent Monitor accounts receivable and follow up on collections professionally and assertively Provide updates to partners and managers on outstanding balances Administrative & Firm Support Prepare, format, proofread, and finalize documents using Microsoft Word Create and maintain spreadsheets and tracking logs in Excel Serve as a primary point of contact for clients (phone, email, and in-person) Assist with client correspondence, engagement letters, and deliverables Maintain organized electronic and physical filing systems Manage reception duties, including phones, mail, and office supplies Process & Workflow Management Track tasks and ensure timely follow-through Monitor administrative workflows and identify inconsistencies Coordinate communication between staff, partners, and vendors Required Skills & Qualifications Strong proficiency in Microsoft Word and Excel Exceptional attention to detail and organizational skills, diligent and accurate Ability to manage multiple priorities and meet deadlines Clear, professional written and verbal communication skills Comfortable working in a fast-paced, deadline-driven professional environment Client-focused mindset with high degree of professionalism Preferred Experience Experience in a public accounting or professional services environment Background in billing and collections Familiarity with CCH Axcess, ShareFile, or SafeSend is a plus Associate or bachelor's degree preferred

Pay:

$30.00 - $35.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Retirement plan Vision insurance

Work Location:

In person