Administrative Coordinator (Emily Dickinson Museum )

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Administrative Coordinator position. The Administrative Coordinator is a full-time, year-round position. The expected salary range for this job opportunity is: $27-$30/hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Administrative Coordinator provides comprehensive administrative and logistical support in all areas of operation for the Emily Dickinson Museum. Provides a wide range of detail-oriented tasks in a fast-moving environment. Administrative support areas for the Museum include: support for the executive director; financial processes such as accounts payable and receivable and ensuring that Museum earned and gift income records reconcile with College financial records; coordination of space and meeting schedules; logistical support for Museum Board meetings and selected events. Monitors and procures supplies for the five staff teams in the Museum's two administrative buildings. Communicates with a wide variety of constituencies and serves as liaison to other College departments to advance smooth Museum operations. The Administrative Coordinator takes appropriate actions to support a respectful, welcoming, and inclusive work environment.

Summary of Responsibilities:

Administrative Support in Carrying out Museum Business

• Provides administrative support to the Executive Director and other staff.
• Coordinates logistics and assists in preparation of materials for Board of Governors' meetings.
• Maintains the Museum's central administrative calendar; schedules meetings and events; coordinates use of rooms and spaces as needed.
• Coordinate and attend Museum staff meetings, prepare agendas, post meeting minutes. Communications and Office Management
• Manages incoming and outgoing administrative communications via email, postal service, and other methods.
• Coordinates arrangements for production of Museum print materials and mailings with College Print and Mail office.
• Procures and maintains office supplies, equipment, and merchandise.
• Maintains active administrative, physical, and electronic files and Museum drives.
• Coordinates Museum's information technology needs with College IT department.
• Coordinates submission and fulfillment of maintenance and repair work orders with College Facilities.
• Fulfills auction and ticket donation requests.
• Maintains institutional memberships in professional associations and subscriptions to software. Program and Event Support
• Collects and processes documentation for payment of presenter honoraria and special payments.
• Provides logistical support for programs, special events, and Tour Center as needed.
• Assists development team arrange event logistics with campus partners and vendors.
• Maintains emergency kits in Museum buildings. Financial Operations
• Processes all accounts payable/receivable, invoices for remittance, purchasing card transactions, and reimbursements in a timely manner.
• Reconciles cash and credit receipts, calculates/distributes funds to appropriate earned income accounts, and prepares cash deposits.
• Ensures integrity of financial and accounting infrastructure in Museum's database and reconciles receipts with College database.
• Provides reports and interprets data, including audience data, for future program/financial planning.
• Provides backup to development team with gift deposits.

Qualifications:

Required Associate's Degree. 1 to 3 years of related experience. Equivalent work experience in lieu of minimum education and related experience; 5 years of related work experience. Demonstrated ability to learn and utilize new software programs. Strong written and verbal communication, interpersonal, problem-solving, time-management, organizational, and customer service skills. Ability to take initiative, work independently, and work collaboratively. Demonstrated high level of attention to detail. Sensitivity to issues of confidentiality. Ability to collect, analyze, and interpret data, draw conclusions, and make recommendations based on data. Familiarity with Google Workspace or similar platforms. Work occasional weekends and/or evenings to support operations, programs, events, or meetings. Successful completion of required reference and background checks An acceptable criminal offender records information (CORI) check Preferred Three or more years of related experience. Experience working with Workday or other ERP software. Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen.) Review of applications will begin immediately and will continue until the position is filled. Amherst College is committed to an inclusive hiring process and will provide reasonable accommodations for candidates throughout the application and interview process upon request. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Welcome to Amherst College! We are excited to share our current openings. You are invited to explore the opportunities available and we encourage you to apply for those that are aligned with your skills and experience. Thank you again for your interest in Amherst College Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts—a town of about 35,000 residents in the western part of the state. The college community includes around 1,800 students from 48 states, plus Washington, D.C., Puerto Rico, and 54 countries around the world, along with about 1,000 staff and faculty members. The scenic 1,000-acre campus features a 500-acre wildlife sanctuary and the Book and Plow Farm; three museums: Emily Dickinson Museum, Beneski Museum of Natural History , and Mead Art Museum; and multiple educational and cultural venues and resources through the Five College Consortium. Amherst College is committed to ensuring equal opportunities for everyone. Amherst College does not discriminate in admission, employment, or the administration of its programs and activities based on race, national or ethnic origin, color, religion, sex or gender (including pregnancy, sexual orientation, gender expression, and gender identity), age, disability, genetic information, military service, or any other characteristic or class protected under applicable federal, state, or local law. Amherst College complies with all relevant state and federal laws that prohibit discrimination, including Title VII of the Civil Rights Act, Title IX, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, the Equal Pay Act, and the Age Discrimination in Employment Act. If you have any related inquiries, please contact the Chief Equity and Inclusion Officer, Amherst College, P.O. Box 5000, Amherst, MA 01002-5000. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Amherst College's policy is to provide reasonable accommodation when requested by a qualified applicant. If reasonable accommodation is needed, please contact the Office of Human Resources at hr@amherst.edu. Click here for information about Title IX at Amherst.

Inquiries may be directed to:

Civil Rights and Title IX Coordinator Amherst College 79 S Pleasant Street Suite 120 Amherst, MA 01002 crtixoffice@amherst.edu Amherst.edu/offices/title-ix