Administrative Specialist

Administrative Specialist Kansas Department of Wildlife and Park Pratt, Kansas Job Type Permanent Salary $18.26

• $19.17 per hour Deadline May 11, 2026 Min. Experience 2
• 4 years

ADMINISTRATIVE SPECIALIST

• Position #

K0214885

This permanent, full-time position is located in the Licensing Section of Administrative Services Division at the Pratt Operations Office, and is directly supervised by the Chief of Licensing/Public Service Executive.

Key Responsibilities:

This position serves as a team member involved in technical support group for the automated licensing system. The automated licensing system is a complex electronic system software used statewide by all agency vendors in which all Department licenses are sold. Position must be very knowledgeable in all aspects of the system. Position assists with technical support on the phone, serving as a help desk for license agents, Department offices, and the general public purchasing licenses online. Must be able to identify technical problems and provide solutions over the phone for vendors running specialized sales equipment. Must help customers having printing problems on Internet purchases due to PC software updates or printing problems. Administers Controlled Shooting Area (CSA) Operator permit/license for the state, assuring operators and the program are in compliance with state regulations and statutes. Coordinates with Law Enforcement on all CSA inspections and issues; maintains multiple database systems verifying accurate account of acreage, lease and/or deed submissions, and accounting of money. Runs multiple complex queries from replicated database for issuing Controlled Shooting Area operator license, certificates, letters, and revenue deposit slips. Corresponds with Controlled Shooting Area operators answering questions, sending out application packets, sending out renewals, determining eligibility, correcting application issues, and issuing CSA operator licenses. Responsible for maintaining all database programs relating to Controlled Shooting Area. Responsible for administration of Commission Tag program; organization contact. Coordinates with Big Game specialist, Legal, and Wildlife Coordinator for processing of Big Game Commissioner Tags. Maintains records and inputs data information into Excel sheets. Creates requisitions, processes vouchers, and reconciles purchasing card for licensing. Serves as initial contact sales agent. Serves as a backup for receptionist and front desk staff ensuring phone calls are transferred accurately and efficiently and walk in customers are provided with excellent customer service.

Benefits:

Salary:

Beginning hourly wage $18.26/hour

• $19.

17/hour

Health and Insurance:

Immediate group health, dental and vision coverage and life insurance coverage.

Retirement and Options:

KPERS Retirement plan and optional deferred compensation.

Paid Leave:

Holidays, sick leave, vacation leave, and parental leave.

Minimum Requirements:

Two years of experience in general office, clerical and administrative support work. Two years of customer service experience Two years computer experience with proficiency in Microsoft Office is strongly preferred. Applicants with demonstrated capability in the development of electronic forms and automated spreadsheets using Microsoft Office Products will be given preference. Must possess and maintain a valid driver's license and pass a background check.

How To Apply How To Apply:

Go to the State Employment Center at https://admin.ks.gov/services/state-employment-center and follow the directions below: Click in the middle under the Sunflower. From there either Sign into your existing account or Register for a new account. Review and complete your contact information on the My Contact Information page. Please make sure to include your email address. Upload documents listed in the Required Documents section of this job posting to the appropriate location. Complete and Submit your application. Check your email and My Job Notifications for written communications from the Recruiter. Email

• the email listed on the Careers>My Contact Information page. Notifications
• view the Careers>My Job Notifications page The following are the required items to apply: 1) a letter of interest 2) a detailed resume; including a valid e-mail address 3) transcript material, if you wish to include them 4) employment application
• this is generated from the information which is input into the system 5) an Authorization to Release Information form
• (this can be found at the following website): https://www.ksoutdoors.com/news/KDWP-Info/Jobs/Employment-Application-Additional-Info
• Please note, this form must either be witnessed and signed by a Kansas Department of Wildlife and Parks employee or signed in front of and notarized by a notary public.

We reserve the right to conduct a background check on all qualified applicants. Incomplete applications will not be considered. A complete application packet must be submitted for each position. We no longer make copies of previous applications. Submitted application materials will be reviewed in Pratt to assure that the position minimum requirements are met, and those meeting the minimum requirements will be forwarded to the respective division for interview selection. Applicants are notified whether or not they are selected to interview. The interview is generally a one-time, panel interview consisting of position-specific questions for all applicants (same questions for each applicant), with the selection being made after all candidate interviews are completed. Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran" under

K.S.A. 73-201

will receive an interview if they meet the minimum requirements of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the appointing authority. Additional VPE information can be found at https://admin.ks.gov/services/state-employment-center/veterans. Applicants claiming veterans' preference for the first time must mail a copy of your DD-214 to the Office of Personnel Services, 900 SW Jackson, Room 401-N, Topeka KS 66612, or FAX to 785/291-3715.

Disability Hiring Preference:

If you are claiming Disability Hiring Preference for the first time please mail a copy of your supplemental security income or social security disability insurance determination letter, letter from a managed care organization or qualified medical professional attesting to the disability, home and community-based services waiver approval letter, or vocational rehabilitation letter from a vocational rehabilitation counselor. These documents can be sent by fax to (785) 296-7712, scanned and emailed to Gustavo.

Victoriano@ks.gov, or can be mailed or delivered in-person to

ATTN:

Disability Hiring Preference Coordinator, Office of Personnel Services, 900 SW Jackson Rm 401-N, Topeka, KS 66612.

Visit https:

//admin.ks.gov/offices/personnel-services/jobs/disabilityhiring-preference for more information.

DEADLINE TO APPLY

• May 11, 2026 The State of Kansas is an Equal Opportunity Employer.

All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the recruiter.