Administrative Specialist to the Executive Associate Dean (Project Management Specialist)

Administrative Specialist to the Executive Associate Dean (Project Management Specialist) at Indiana University Administrative Specialist to the Executive Associate Dean (Project Management Specialist) at Indiana University in Bloomington, Indiana Posted in 1 day ago.

Job Description:

Department

JACOBS SCHOOL OF MUSIC

(BL-MUS-IUBLA) Job Summary Department-Specific Responsibilities Manages the operational infrastructure of academic matters within the portfolio of the Executive Associate Dean (EAD), including, school initiatives, special projects, faculty matters, national and international faculty searches and the faculty appointment processes, ensuring policies and procedures are followed effectively, efficiently, and confidentially. Researches, executes, and manages the strategic, administrative, and research aspects of ongoing, cyclical, and one-off projects. Oversees complex administrative processes and communications supporting faculty data and fiscal reporting, coordinating, and liaising across multiple campus offices. Prepares full-time faculty offer documents, adjunct faculty appointment contracts, and calculates and verifies course full-time equivalent (FTE) and student load each semester. Advises and serves as close confidant of the EAD while also working closely with the Jacobs School of Music (JSoM) chairs, faculty, administrative directors, university administrators, including the Vice Provost of Faculty and Academic Affairs and Office of International Services, distinguished guests and dignitaries, students, and the public. Serves as policy expert ensuring compliance with university, federal, and state policies and laws. Ensures accuracy and efficiency in high-impact school matters. General Responsibilities Manages medium to large projects, from start to finish, ensuring on time completion within budget. Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls. Coordinates and facilitates efforts of project team(s) consisting of various staff and hourly employees. Communicates ongoing changes in tasks, goals, or performance. Collaborates to ensure that project objectives are achieved within established time frames. Participates in client meetings, vendor/contract decisions, and development of project requirements and specifications. May provide guidance and support to less experienced peers. Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required Bachelor's degree in a relevant field. Preferred Degree in music.

WORK EXPERIENCE

Required 2 years of relevant experience. Preferred Higher education experience. SKILLS Required Ability to drive multiple projects to successful completion. Demonstrates project management skills. Proficient written and verbal communication skills. Excellent organizational skills. Excellent collaboration and team building skills. Demonstrates time management and priority setting skills. Highly thorough and dependable. Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location Indiana University Bloomington This is an in-person position. Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification Career Level:

Career FLSA:

Exempt Job Function:

General Administration Job Family:

Project Management Click here to learn more about Indiana University's Job Framework. Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information. Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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