POSITION SUMMARY

As the Administrative Manager, you will be responsible for the overall supervision of the Tribal Administration Receptionists, as well as any other department (or employee) the Tribal Administrator deems fit. This position is responsible for the day-to-day scheduling of the Administration building: including classrooms, boardrooms, and meeting rooms, as well as ensuring clear communication between departments and leadership involved. Composes, types, and edits correspondence and memoranda using a variety of office and word processing equipment; routes and answers routine correspondence requiring attention of department leadership. Receives and screens telephone calls, letters and/or visitors; acts as gatekeeper for department leadership by personally handling problems, questions and complaints from employees or citizens of a less technical nature; answers routine questions and furnishes information whenever possible and efficient. May aide in managing and coordinating administrative programs and office activities. The Administrative Manager is responsible for serving Tribal members, guests, and employees with consistent and exceptional customer service and assistance.

ESSENTIAL FUNCTIONS

Support Tribal Administration departments (including Fleet Services, Executive Administrators, the Special Projects Department, the Tribal Administrator, and the Chairperson) in all areas needed.

Oversee and manage the scheduling of meetings and meeting rooms within the Administration building and other outside buildings, when necessary.

Communicate with individuals, employees, I.T. and Facilities for meeting room set-up/ and clean/up.

Train, assess, supervise, and provide support to Tribal Administration Receptionists and any other department (or employee) that the Tribal Administrator deems fit.

Support the day-to-day operations of the Administrative Department and staff members.

Train and evaluate Administrative Support employees when necessaryDevelop, review, and improve administrative systems, policies, and procedures.

Ensure the office is stocked with all necessary supplies and that all equipment is working/property maintained. Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions. Collect, organize, and store information using computers and filing systems. Oversee special projects (collaborating with different departments when necessary) and track progress toward company goals.

Build and expand upon skills by engaging in educational opportunities.

Assess Administrative staff performance, in collaboration with their supervisor, and provide coaching and guidance to ensure maximum efficiency. Ensure the smooth, adequate flow of information within the company to facilitate other business operations. Manage various schedules and a master calendar.

Organize and supervises other office activities such as recycling, renovations, etc. Provide standard clerical duties as assigned, inclu...