Administrative Services Manager

Administrative Services Manager Salary $105,684.80 - $146,390.40 Annually Location Santa Ana, CA Job Type Full-Time Job Number 8161MA-0626-079 (CP) Department Internal Audit Opening Date 06/10/2026 Closing Date 6/18/2026 11:59 PM Pacific Description Benefits Questions

CAREER DESCRIPTION ADMINISTRATIVE SERVICES MANAGER

(Business Services Administrator) Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.

COUNTY PROMOTIONAL ONLY

This recruitment is only open to current County of Orange employees (including extra help and limited term). This recruitment will establish a County promotional eligible list that will be used to fill current and future Business Services Administrator opportunities. The eligible list established may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.

DEADLINE TO APPLY

This recruitment will be open for a minimum of five (5) business days and will close on Thursday, June 18, 2026 at 11:59 P.M. (PST ).

ORANGE COUNTY INTERNAL AUDIT DEPARTMENT

The mission of the Internal Audit Department (IAD) is to provide highly reliable, independent, objective evaluations and business and financial advisory services to the Board of Supervisors and County management to assist them with their important business and financial decisions, and to protect and safeguard the County's resources and assets. IAD supports and assists the Board of Supervisors and County management in the realization of their business goals and objectives by testing and reporting on the effectiveness of their internal control systems and processes. County management relies on these systems and processes for safeguarding the County's assets and resources, reasonable and prudent financial stewardship, accurate recording and reporting, and achieving the County's goals and objectives. Click here for more information on the Internal Audit Department.

THE OPPORTUNITY

The Administrative Services Manager is responsible for providing value-added management and administrative services to support the department in accomplishing its mission, goals, and objectives in: Overseeing all Administrative functions including but not limited to budgeting, contracting, purchasing, payroll, and human resources Assisting in the preparation of audit reports and status reports to the Board of Supervisors and Audit Oversight Committee Maintaining the Internal Audit Website, and tracking Key Performance Indicators Providing clerical support to the Internal Audit Director and executive management Other duties as assigned

DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES

In addition to the minimum qualifications, the ideal candidate will possess at least two (2) years of public sector experience performing, or auditing, a complex administrative support function such as budgeting, contracting, purchasing, payroll, or human resources. The ideal candidate will possess experience and knowledge in the following competencies: Technical Knowledge | Technical Experience Ability to manage the multi-functional administrative responsibilities such as budgeting, contracting, purchasing, payroll. and human resources Ability to assist in the preparation of various audit and status reports Technologically savvy and able to make recommendations to improve the organization's efficiency and effectiveness Provide administrative direction to establish and maintain goals, objectives, and plans for carrying out the functions of the department Define problem areas, analyze data, make logical conclusions, and recommend effective corrective actions Leadership Effectively lead the work of other team members on administrative and audit projects to achieve organizational goals and meet objectives Develop and maintain professional relationships with the Board of Supervisors and County departments/agencies on matters concerning audits, audit reports, and special projects such as Board-directives Maintain a high level of integrity and credibility while developing strategies for efficient and effective programs and completing projects in a timely, fiscally responsible, and innovative manner Communication Strong ability to work effectively and interact with high-level executive management, including elected officials and County departments heads High level of diplomacy, tact and poise communicating with high-level executive management Report ideas and complex material clearly, concisely, logically, and persuasively both verbally and in writing Ability to relay both technical and non-technical information in layman terms

MINIMUM QUALIFICATIONS

Click here to learn more about the minimum qualifications for the Business Services Administrator classification as well as the physical & mental requirements and the environmental conditions.

NOTE:

Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Evaluation Services (N.A.C.E.S.).

RECRUITMENT PROCESS

Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step. Structured Oral Interview | SOI (Weighted 100%) Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Only the most successful candidates will be placed on the eligible list. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Based on the County's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure.

ADDITIONAL INFORMATION EMAIL NOTIFICATION

Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE:

User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com .

FREQUENTLY ASKED QUESTIONS

Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Michelle Kozai at michelle.kozai@ceo.oc.gov or 714-834-7308.

EEO INFORMATION

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management • In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as:

Retirement:

Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.

http:

//www.ocers.org/active-member-information .

Paid Leave:

Twelve holidays per year plus sick and vacation time

Health & Dependent Care Reimbursement Accounts Dental Insurance:

County pays 100% of employee and dependent premiums

Paid Life Insurance:

$100,000 life insurance policy

Paid Accidental & Death and Dismemberment Insurance:

$100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program •Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees. 01

INSTRUCTIONS:

The information you provide will be used to evaluate your qualification for the position. Resumes will not be accepted in lieu of completing these questions. If you have no experience, write "no experience" for the appropriate question. Responding "See Work History" or copying and pasting work experience are not qualified responses and will not be accepted in lieu of required information. By selecting yes below, you acknowledge that you have read and understand this application requirement. Yes 02 Please select from the following options which best describes your background and education: One (1) year of experience as a Business Services Analyst or its equivalent with the County of Orange. Four (4) years of professional business services experience related to assignment. Three (3) years of professional business services experience related to the assignment AND I possess a Bachelor's degree in accounting, finance, human resources, business, public administration, health administration. Two (2) years of professional business services experience related to the assignment AND I possess a Master's 's degree in accounting, finance, human resources, business, public administration, health administration. None of the above. 03 Based on your response to question #2, if you are substituting relevant education for the required experience as defined in the Business Services Administrator minimum qualifications, (checked the third or fourth option on question #2 above) you are acknowledging that you attached a copy of your degree to your application. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S) I am substituting relevant education for the required experience and I have attached my unofficial transcript / copy of my degree to my application. I do not possess the applicable education. Not Applicable (checked the first or second option on question #2 above). 04 Please select from the following options which best describes your work experience: I have at least 2 years of public sector experience performing, or auditing, a complex administrative support function such as budgeting, contracting, purchasing, payroll, or human resources. I have less than 2 years of public sector experience performing, or auditing, a complex administrative support function such as budgeting, contracting, purchasing, payroll, or human resources I do not have experience in the public sector experience performing, or auditing, a complex administrative support function such as budgeting, contracting, purchasing, payroll, or human resources 05 Please describe your work experience performing or auditing a complex administrative support function such as budgeting, contracting, purchasing, payroll, or human resources. In your response, be sure to include the number of years / months of experience. Required Question Employer County of Orange Address 400 W

CIVIC CENTER DRIVE

Santa Ana, California, 92701 Phone 714-834-2555 Website https://hrs.oc.gov