Admistration Manager

Admistration Manager Clearwater, FL Job Details Full-time 1 day ago Benefits AD&D insurance Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Vision insurance Life insurance Pet insurance Qualifications Meeting minutes Microsoft Excel Microsoft Outlook Phone communication Greeting customers Mid-level Administrative experience High school diploma or GED Personnel records management Calendar management Purchasing Newsletters (communication methods) HRIS Clerical experience Office management Care plans Communication skills File organization Under 1 year Time management Full Job Description Administration Manager We are seeking an experienced Administration Manager to provide high-level administrative and reception support for our assisted living community. This role is ideal for someone who is organized, personable, and able to thrive in a fast-paced environment while supporting residents, families, and staff.

Why Work For Us:

Our Purpose:

Elevating Life Through Every Season.

Our Mission:

To guide and support all people with a servant's heart.

Our Values:

Get Stuff Done Residents Come First Do the Right Thing Lead with a Servant Heart Unite as One Family Guided by Faith Full-time employees enjoy a comprehensive benefits package, including: Medical, Dental, & Vision Insurance Life Insurance, AD&D, Disability Coverage Accident, Critical Illness, Hospital Indemnity Insurance Legal Benefits, Pet Insurance, Flexible Spending Accounts 401k

Key Responsibilities:

Greet and welcome visitors, families, and residents in person and over the phone. Provide professional communication regarding events, care plans, and resident needs. Assist with resident engagement by participating in group and individual activities.

Manage all general office operations:

copying, faxing, mailing, filing, and scanning. Maintain calendars, schedule meetings, prepare agendas, and take meeting minutes. Organize and maintain electronic and paper files. Assist with HRIS functions and maintain confidentiality of personnel records. Coordinate deliveries, mail distribution, and supply purchasing within budget. Support community projects, newsletters, and communication materials. Submit and track work orders for maintenance and service needs. Participate in Manager-On-Duty (MOD) weekend rotation, overseeing operations and resolving issues.

Qualifications:

High school diploma or equivalent; 6+ months of administrative or office management experience. Proficiency with Microsoft Office (Word, Excel, Outlook). Strong organizational, time management, and problem-solving skills. Excellent written and verbal communication abilities. Ability to maintain confidentiality and handle sensitive information. Detail-oriented with strong accuracy in all tasks. Local travel required; occasional out-of-town travel may be necessary.

Competencies:

Teamwork

• Balances team and individual responsibilities; Exhibits objectivity and openness to others' views. Quality Management
• Demonstrates accuracy and thoroughness. Planning/Organizing
• Prioritizes and plans work activities; uses time efficiently. Ethics
• Follows through on commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values. Dependability
• Follows instructions, responds to management direction; results
• oriented and committed to achieving objectives and tasks as required.

We are an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.