Branch Administrator

Branch Administrator Job Description Classification:

Non-Exempt Department:

Industrial Cleaning Location:

Louisville, KY (on-site) Reports to:

Branch Manager and Regional Administrative Manager Company Profile:

USA DeBusk offers the industrial infrastructure sector a technologically advanced and complementary suite of high-value traditional and specialty services for turnarounds, routine maintenance, and unplanned outages. We help customers save time, reduce costs, and optimize their processes while assuring best-in-class safety and compliance. Primary service lines include chemical cleaning; emission controls; fabrication services; FCCU hot catalyst handling; hydro blasting; hydro excavation; hydro cutting; inert catalyst handling; inspection; mechanical rental; nitrogen; pigging, decoking & filtration; pipeline integrity and field services; reactor cleaning; tank cleaning; transportation; unit decontamination; vacuum services; and waste solutions. USA DeBusk was founded in 2012, and our headquarters is in Deer Park, TX. We operate numerous offices, service centers, and customer-site-based locations across North America. Visit www.usadebusk.com for more information.

Summary Objective:

The Branch Administrator is responsible for providing overall administrative support for the Louisville Branch. The Branch Administrator provides routine and complex support to different departments and ensures all day-to-day operations are completed by the required time. The Branch Administrator will have excellent communication skills, coordinate with all Branches and Corporate personnel, and ensure timely submittals of all job tickets. The Branch Administrator will have a high level of confidentiality and accuracy. Responsibilities include, but are not limited to: Conduct new hire processes from beginning to end in accordance with company policies and deadlines and enter new employees into ADP for Corporate HR approval. Responsible for running background checks/MVRS, setting up employees for drug and alcohol screens, medical physicals, and uniforms orders. Collect and ensure accuracy of weekly hours by cross-referencing timesheets and entering hours in spreadsheet and ADP after approval by Manager. Obtain approved non-billable shop tickets and add to payroll spreadsheet. Responsible for issuing Purchase Orders (POs) and entering into Oracle. Maintain accurate spreadsheets with POs and invoice totals. Process billing and sales activities including invoices and remitting for payment in Oracle; mail/email customers invoices after approval from Sales. Run Accounts Receivable (AR) aging report and contact customers for payment. Provide Branch Manager weekly summary for AR collection issues. Maintain file system for customers and personnel. Ensure employee roster is current and up to date. Responsible for the random selection program (DDCHA, DCCHT, FMSCA, and DCCOF). Run customer-specific background checks. Print, copy, scan, send, receive, and response to emails.

Requirements:

Qualifications:

High School Diploma or equivalent 2-5 years of related experience Oracle, Time, and Attendance (ADP preferred), Microsoft Office, Outlook, Excel Track System time tracking software knowledge (highly preferred) HR onboarding experience Payroll processing experience DISA experience AR/AP processing experience Time management and excellent communication skills Ability to quickly learn our customers' systems for large projects (CCM, Track, Arriva, etc.) and work with customers' contacts to meet scheduled submittals Ability to meet all daily and weekly deadlines for all departments Ability to perform other duties as assigned Must be dependable, willing to work additional hours as required, and be team-oriented.

Physical Requirement:

Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

EQUAL EMPLOYMENT OPPORTUNITY

USA DeBusk is an equal opportunity employer, and we thrive on our differences for the benefit of our employees, our customers, and our community. It is our policy to provide equal opportunities in all decisions related to hiring, training, and promoting regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status or any legally protected characteristic or class.