Full Time Business Office Admin Support

Full Time Business Office Admin Support Rockland, MA Job Details Full-time $27 - $32 an hour 9 hours ago Benefits Mileage reimbursement Qualifications Microsoft Word Employee onboarding Accounts receivable Google Workspace Google Sheets Purchase orders Report writing Mid-level Administrative experience Financial record maintenance Human resources Accounting and finance experience Clerical experience Budget preparation Expenditure monitoring Business Associate's degree Communication skills Payroll processing Cross-functional communication Journal entry management in accounting Office experience Full Job Description North River Collaborative198 Spring StreetRockland, MA 02370JOB

POSTINGPOSITION/TITLE

Full Time Business Office Support Position

PROGRAM/LOCATION

North River Collaborative(Almshouse-198 Spring Street in Rockland, MA)

START DATE:

July 1, 2026LENGTH

OF POSITION

Full Year Position (260 Days - 40 Hours/Week)

SALARY SCHEDULE

Administrative Support Salary Schedule($27 to $32 per hour based upon experience)

QUALIFICATIONS

Associate degree in clerical or business-related field.

Bachelors degree in clerical or business-related field, preferred.

Three or more years of experience in a fast-paced office environment.

Bookkeeping, payroll, or accounts payable/receivable experience, preferred.

Excellent oral and written communication skills.

Skilled in the use of Word and Excel as well as Google Products.

REPORTS TO

Director of Business Services

SUPERVISES

N/AEVALUATION:

Staff evaluation will be implemented as outlined in the North River Collaborative Personnel Policies and Procedures Handbook.

JOB RESPONSIBILITIES

DIRECT SERVICEOverall, increase the level of internal redundancy through training in all areas of the Business Office.

Assist in maintenance of general ledger. Recording of all data into general journal, cash receipts journal, accounts payable journal and accounts receivable journal while maintaining audit trail.

Process monthly budget expenditure reports and line-item reports for coordinators.

Maintain spreadsheet reports using Excel or Google Sheets.

Act as back-up in emergency to Accounts Payable administrative staff.

Assist in the preparation of all checks and warrants.

Assist in the maintenance of Accounts Payable files and vendor information.

Assist in the processing of mileage reimbursement travel vouchers.

Assist in processing purchase orders.

Act as a backup to the Payroll Administrator when necessary.

Act as a backup to the Accounts Receivable administrative staff.

Assist in the maintenance of Accounts Payable files and information.

Support the facilitation of the Human Resources or on-boarding process as needed.

Gather a peripheral understanding of the Medicaid billing and district support processes.

Other tasks as assigned by the Director of Business Services or the Executive Director

SUPERVISION AND TRAININGN/ADOCUMENTATION, EVALUATION, AND

COMMUNICATIONSubmit all written reports, goals and objectives on a timely basis.

Provide input or reports for the development of the program or district budget as requested.

Abide by established work hours and follow policies and procedures outlined in the North River Collaborative Personnel Policies & Procedures Handbook.

Communicate effectively with all programs and departments.

Engage in regular business office team meetings and apprise the Director of Business Services of all activities and projects on an ongoing basis.

HEALTH AND

SAFETYEngage in the role in a culturally proficient manner. Able to safely lift up to 50 lbs independently and assist in lifting up to 100 lbs.

ETHICALMaintain a high level of ethical behavior and confidentiality of information about students. Maintain professional attitudes and productive relationships with other staff and administration.

Treat students, parents and other professionals with respect.

Respond constructively to feedback and goal oriented coaching.

Engage in fiscally responsible self-starting behavior with the efficient use of time and resources.

OTHER DUTIES AS ASSIGNED BY THE FACILITIES MANAGER, PROGRAM COORDINATOR, OR EXECUTIVE

DIRECTOR.Deadline for

Application:

Until filled

Anticipated Start Date:

July 1, 2026Interested candidates may forward their cover letter, resume, and three current letters of reference to Kelli OBrien McKinnon via email at or apply via Schoolspring.