Service Administrator

Service Administrator Oklahoma City, OK Job Details Full-time 1 day ago Benefits Paid holidays Dental insurance Paid time off Vision insurance 401(k) matching Opportunities for advancement Qualifications Accounting within automotive industry Financial auditing Mid-level Invoice processing Administrative experience Maintenance activity documentation Accounting Data entry Purchasing Deposits CDK Automotive service record keeping Dealership experience Balancing end-of-day transactions Cross-functional communication File organization Time management Full Job Description Service Administrator -

Edmond Hyundai Location:

Edmond, OK Department:

Service Employment Type:

Full-Time Position Summary Edmond Hyundai is seeking a detail-oriented and organized Service Administrator to support the daily operations of our service department. This role is focused on internal administrative functions that ensure efficiency, accuracy, and compliance within a fast-paced dealership environment. Key Responsibilities Open, update, and close repair orders accurately in the dealership management system Process service invoices, internal work orders, and warranty documentation Maintain accurate service records in accordance with dealership and manufacturer requirements Support service advisors and technicians with administrative tasks and documentation Audit repair orders for completeness, accuracy, and proper coding Submit and track warranty claims and ensure proper documentation is attached Reconcile daily service department deposits and ensure accuracy of all transactions Complete and process purchase authorizations in accordance with dealership policies Coordinate internal communications between service, parts, and accounting departments Assist with scheduling workflow and shop load balancing through system updates Maintain organized digital and physical filing systems for service documentation Ensure compliance with Hyundai policies and dealership operational standards Qualifications Previous administrative experience required (automotive dealership experience preferred) Strong attention to detail and accuracy in data entry and financial reconciliation Ability to manage multiple tasks and deadlines in a fast-paced environment Proficiency with computer systems and dealership management software (CDK, Reynolds & Reynolds, or similar preferred) Strong organizational and time management skills Preferred Skills Experience with warranty processing, repair order auditing, and dealership accounting functions Familiarity with dealership service operations and terminology Ability to work independently while supporting a team environment What We Offer Competitive pay based on experience Health, dental, and vision insurance Paid time off and holidays 401(k) with company match Career growth opportunities within Edmond Hyundai