An Administrative Manager manages and directs administrative support for a company or organization or manages the business office at a smaller company. Directs clerical and administrative staff, manages supply orders and budgets, monitors company contracts or procedures, or directs equipment and office space use and maintenance.
Philadelphia, PA Job Details Full-time 23 hours ago Qualifications Office supply management Cost management Staff supervision Workplace safety Microsoft Excel Office activity coordination Maintaining an organized workspace Microsoft Outlook Renovation Major facility renovations Team supervision 5 years Safety regulations Mid-level Improving operational efficiency Bachelor's degree in business administration Administrative experience Manufacturing facility experience Korean Lease or rental agreement management Records management Facility maintenance management Bachelor's degree Continuous improvement Vendor relationship management Office supply ordering Organizational skills Contracts Housing services experience Vendor contract management Full Job Description
ESSENTIAL FUNCTIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required. Ensure that all Hanwha Philly Shipyard quality and safety procedures, rules and regulations are followed and met. Develop, implement, and continuously improve General Affairs policies, procedures, and administrative processes to support efficient business operations. Manage all day-to-day General Affairs operations and administrative services to ensure a safe, efficient, and well-organized workplace. Oversee office space, facilities, and workshop amenities, including workplace maintenance, office assignments, and facility improvements. Plan and coordinate office expansion, workplace renovations, and facility-related projects to support the company's continued growth. Manage corporate real estate activities, including office acquisition, leasing, renewal, and landlord relationships. Coordinate relocation, housing, transportation, and administrative support for expatriates, assignees, and Korean production employees throughout their assignment lifecycle. Manage company shuttle bus operations and transportation-related administrative services. Oversee the procurement, inventory, and lifecycle management of General Affairs assets, office equipment, furniture, and administrative supplies. Coordinate executive protocols, VIP visits, corporate events, and other company functions requiring administrative support. Manage contracts and relationships with external vendors and service providers to ensure quality, cost-effectiveness, and service performance. Coordinate with Hanwha Ocean headquarters regarding expatriate support policies, administrative standards, and General Affairs initiatives. Monitor General Affairs budgets and administrative expenses while identifying opportunities for operational efficiency and cost improvement. Collaborate with cross-functional departments to provide integrated administrative support and continuously improve workplace services. Prepare reports, maintain administrative records, and provide operational updates to management. Perform other related duties as required and assigned.
COMPETENCIES
Strong knowledge of General Affairs operations, workplace administration, and facility management Strong project management, planning, and organizational skills Excellent communication and interpersonal skills Strong problem-solving skills with high attention to detail Ability to develop and improve administrative processes Hands-on, proactive, and customer-focused mindset Willingness and ability to work as a team member
SUPERVISORY RESPONSIBILTY HR
Department
WORK ENVIRONMENT
Environmental exposures are similar to those found in most heavy industrial settings and may include noise, heat, cold, vibration, dust, fumes, smoke, and may involve exposure to inclement weather conditions. Hanwha Philly Shipyard is a
TOBACCO-FREE
facility.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A range of motion sufficient to perform general lifting, carrying, bending, extended standing, etc. is required.
POSITION TYPE/EXPECTED HOURS OF WORK
This is an onsite, full-time position. Standard days and hours of work vary by department, days and hours determined by department schedules.
PREFERRED EDUCATION AND EXPERIENCE
Bachelor's degree in business administration, Management, or a related field preferred 5+ years of experience in General Affairs, Corporate Administration, or Facilities Management Experience supporting workplace operations, facility management, and administrative services in a manufacturing or industrial environment preferred Experience coordinating expatriate and assignee relocation and corporate administrative support preferred Experience managing vendors, service contracts, and office operations Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) Korean Bilingual Preferred
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time or without notice. Hanwha Philly Shipyard is committed to equal opportunity for all applicants. The recruitment, selection, employment and training of employees during employment, shall be without discrimination because of race, color, religion, national origin, gender or age-except that the applicant must meet the minimum age requirement. Hanwha Philly Shipyard does not, and will not, discriminate because of the disability of such individual. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
