Administrative Manager and Corporate Services, VP

Administrative Manager and Corporate Services, VP at Career Group Administrative Manager and Corporate Services, VP at Career Group in Weehawken, New Jersey Posted in 1 day ago.

Type:

full-time

Job Description:

Administrative Manager and Corporate Services, VP A well-established global investment firm is expanding its operational infrastructure and has created a senior leadership role to anchor that effort. With nearly two decades in the industry and a growing headcount across multiple U.S. offices, the firm is looking for a builder

• someone energized by designing systems, professionalizing operations, and leading high-performing teams in a fast-moving environment.

Location:

New York, NY, In office 4 days/week, 1 day remote Compensation & benefits Base salary: $140,000

• 185,000 range (flexibility for exceptional experience) Discretionary annual bonus Fully covered health insurance premiums for individuals, effective from day one 401(k) with 3% employer contribution 15 vacation days (accrued) + 7 sick days + 2 volunteer days What you'll own Lead and develop a large, regional team across multiple U.

S. locations, setting performance standards, coverage models, and career development pathways Design and implement a formal operating model for Administrative Services across the Americas

• defining roles, service boundaries, escalation protocols, and workload allocation frameworks Build the firm's first enterprise-wide corporate travel program from scratch, including policy development, TMC/vendor selection, duty-of-care protocols, and integration with the EA service model Oversee conference services and front-of-house teams, ensuring a consistently excellent experience for internal stakeholders and external guests Establish SOPs, governance structures, and KPIs across administrative support, travel, expenses, and executive operations Serve as a senior operational partner to firm leadership, managing complex escalations and driving change across a geographically distributed organization Own talent lifecycle for the EA community: recruiting, onboarding, coaching, performance management, and long-term succession planning Manage vendor relationships and budgets across administrative services, staffing, and corporate travel What we're looking for 5-10+ years in corporate administration management, executive services, or operational leadership roles 3+ years managing multi-site teams in complex organizations Proven track record designing and implementing enterprise programs•travel, shared services, operational frameworks•from the ground up Deep familiarity with executive-level support standards in financial services or a similarly regulated environment Experience owning or transforming a corporate travel and expense program Comfortable operating with discretion and executive presence in a C-suite-facing capacity Strong process orientation•you build governance and controls, not just manage day-to-day Ability to influence without authority and drive alignment across a matrixed organization Please submit your resume to apply!

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