Church Administrator

Church Administrator Hixson United Methodist Church - 5.0 Hixson, TN Job Details Full-time $62,000 - $65,000 a year 5 days ago Benefits Health insurance Paid time off Flexible schedule Qualifications Vendor relationship building Teamwork Non-profit experience Interpersonal skills Workflow management (operations management method) 5 years Financial reporting HR legal compliance Financial software Administrative experience Personnel records management Database administration Supervising experience Managing budgets in a finance role Bachelor's degree Team management Problem-solving Nonprofit financial management Vendor relationship management HR operations department management Contracts Vendor contract management Maintenance management Productivity software Office management Senior level Leadership Communication skills Technical Proficiency Organizational budget management Performance evaluation Full Job Description Hixson United Methodist Church is seeking a dedicated and organized Church Administrator to serve as the operational backbone of our church. This role ensures that our daily ministries, facility operations, and administrative functions run smoothly. The ideal candidate is a proactive problem-solver who balances professional expertise with a heart for service. Position Overview The Church Administrator is a vital leadership role responsible for managing the business affairs and human resources of Hixson United Methodist Church (HUMC). Ensuring that the church's operations are conducted ethically, efficiently, and in a Christian manner, this person works in partnership with the Senior Pastor. The Administrator oversees the day-to-day business functions and provides leadership to the administrative staff.

Position Details Hours:

Full-time, Salaried, Primarily In-person with Some Flexibility Reports to: Senior Pastor. Key Responsibilities 1. Executive Administration & Strategic Partnership Serve as a primary advisor to the Senior Pastor on all matters regarding church administration. Implement and oversee HUMC's daily business operations to ensure alignment with the church's mission and values. Act as a bridge between the pastoral leadership and the lay administrative committees. 2. Business & Financial Oversight Conduct all church business affairs with a high degree of integrity and professionalism. Oversee budgeting and financial reporting of church resources in coordination with the Finance Committee. Manage the Financial Coordinator position and have a working understanding of their duties in the event of their absence due to illness or vacation. Manage vendor relationships, contracts, and insurance requirements for the facility and serve as the church's purchasing agent. 3. Staff Leadership & Support Provide direct leadership and supervision to administrative employees. Foster a collaborative, supportive, and Christ-centered work environment. Coordinate office workflows and ensure administrative staff have the tools and direction needed to succeed. Direct all HR functions for HUMC support staff, ensuring the fair and consistent application of HUMC personnel policies, annual performance evaluations, and disciplinary recommendations. Handle HR duties related to employee setup and exit paperwork for HPUMP, CDC, and PDO childcares as well as HUMC employees. Oversee HR compliance by managing mandatory background checks and maintaining secure records for all employees and volunteers serving in children's ministries. 4. Operations & Facility Management Liaise with the Trustee Committee regarding any church maintenance needs. Supervise the maintenance and usage of the church campus and equipment. Ensure that church policies and procedures are documented, updated, and followed consistently. Manage the church's database, communications systems, and general record-keeping. Responsible for secure records management policies and procedures.

Qualifications & Competencies Spiritual Alignment:

A commitment to the Christian faith and a desire to serve the mission of the United Methodist Church.

Education:

Bachelor's degree in a related field or equivalent work experience that develops the skills required for the responsibilities of the position.

Professional Integrity:

Demonstrated ability to handle confidential information and conduct business with impeccable ethical standards.

Leadership Experience:

Proven track record in office management, business administration, or a similar leadership role (non-profit or church experience preferred). Minimum 5 years of experience.

Communication:

Strong interpersonal skills with the ability to lead a diverse team and communicate effectively with congregants, staff, and external partners.

Problem Solving Skills:

Ability to identify and analyze problems and make recommendations to the Senior Pastor, Trustees, Finance Team, or other appropriate persons as to how to resolve.

Technical Proficiency:

Skilled in financial software, Microsoft Office Suite, and church management systems such as ACS and Planning Center. Ability to adapt and learn new software as needed.

Pay:

$62,000.00 - $65,000.00 per year

Benefits:

Flexible schedule Health insurance Paid time off

Work Location:

In person