Administrative Manager Gaylor Electric - 4.2 El Paso, TX Job Details Full-time 18 hours ago Qualifications Meeting minutes Visitor query response Report preparation Computer operation Spanish Correspondence management Confidential information handling Office activity coordination Business travel arrangements Phone communication Project planning Operations coordination planning Filing Executive administrative support English Research Phone call screening Meeting facilitation Project execution Presentation preparation Computer skills Telephone systems Office management Managing executive calendars Documentation Handling Office record organization

Full Job Description Scope of Work :

The Administrative Manager provides high-level administrative support to the location Operations Manager, performing a variety of administrative duties and skilled tasks as assigned, which includes assisting in the administration of projects and the management of the location office. Responsibilities Responsible for assisting operations in the planning and execution of projects, as well the administration of the location office, including the scheduling of business activities, preparation of various documents, management of telephone and email correspondence, conducting research for special projects, and various other responsibilities as assigned. Position Requirements Uses Gaylor Performance Values as tools to carry out all job responsibilities. Maintains confidentiality of all information. Assists the location Operations Manager with the day to day operation of the location office. Works with project teams to ensure attainment of project objectives. Schedules and maintains calendar of appointments, meetings, travel itineraries, and coordinates related arrangements. Prepares, composes, and initiates correspondence, memoranda, presentation materials, and reports. Organizes and prioritizes workload to meet deadlines. Answers and screens telephone calls, takes messages, provides information, or redirects calls as appropriate. Receives and directs visitors. Arranges meetings and conferences and prepares and distributes meeting agendas and minutes as required. Utilizes the assistance of others on "as needed" project basis. Maintains appropriate records, files, documentation, etc.

Minimum Requirements:

Education:

High school/college graduate, holder of G.E.D., or equivalent studies/experience.

Experience:

Strong executive administrative, organization, computer, and communication skills.

Bilingual:

English and Spanish Speaking Gaylor Electric, Inc. is an equal opportunity employer including disability and veterans.