Administrative Manager - McGovern Academy of Oslerian Medicine

Administrative Manager - McGovern Academy of Oslerian Medicine

• Galveston, Texas, United States
• Clerical & Administrative Support UTMB Health Requisition # 2602395

• Minimum Qualifications:

• Bachelor's degree and three years of related experience. An equivalent combination of education and experience relevant to the role may be considered for this position.

• Preferred Qualifications:

• + Working knowledge of the UT System's endowment compliance plan and systemwide standards and guidelines, as well as the UTMB Accounts Payables Guide, Travel Guide, eProcurement, including the Procurement Card Program.

+ Proficient in employee onboarding and separation, timekeeping, space management, inventory accounting, access management, ChartField Maintenance, as well as UTMB Plan, Human Capital Management (HCM), and Power BI platforms.

• Job Summary:

• To manage the business and other clerical activities for a department.

• Job Duties:

• + Prepares, justifies, and controls budgets.

+ Manages the overall business activities and related department activities for a department and supervises the support staff. + Assists in the recruitment and separation of staff and support personnel. + Develops, integrates, and monitors systems for use at the division/departmental level. + Coordinates fiscal activities. + Prepares/monitors income and expenses to ensure compliance with budgets. + Prepares budget requests and budget justifications. + Coordinates grants, reviews endowment agreements, and contracts preparation, as well as overall budget activities. + Assists the Department Head/Chair in goal setting and strategic planning. + Coordinates special projects and provides liaison work within other departments and agencies. + Identifies appropriate internal controls for the department; provides mechanisms to monitor and enforce compliance. + Inventory accounting. + Performs related duties as required.

• Salary Range:

• Actual salary commensurate with experience.

• Work Schedule:

• Monday through Friday, 8 am to 5 pm, and as needed on occasion.
• Equal Employment Opportunity
• UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation