An Administrative Manager manages and directs administrative support for a company or organization or manages the business office at a smaller company. Directs clerical and administrative staff, manages supply orders and budgets, monitors company contracts or procedures, or directs equipment and office space use and maintenance.
Full Time Org Marketing Statement The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property-for Texas, the nation and the world. Learn more online , on USTA Today or on TwitterInstagram , Facebook , YouTube or LinkedIn . UTSA, situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice. Posting End Date Applications will be accepted through 11:59 PM CDT on 11/20/2023. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary Salary Range:
$52,000- $60,000 annualized, commensurate with education, experience and qualifications. Hours per
Week Exempt Position:
40 hours per week. Required Application Materials Resume is required. Cover Letter is preferred.
Essential Functions Job Summary Function:
To lead a complex administrative function of a college, department or major program with multiple reporting areas.
Scope:
Responsible for the management of fiscal, personnel, facilities and administrative matters and assisting executive level staff with administrative management of multiple reporting areas.
Duties Typical:
Plans, develops, organizes, evaluates, and manages administrative operations to ensure proper processing of contracts and other procurement and administrative documents and to maintain compliance with University, federal, state, and local government policies and procedures. Prepares budgets, monitors expenses and reconciles departmental accounts. Prepares fiscal documents and reports as per university guidelines; reviewing and approving documents or other processes as needed. Coordinates all aspects of personnel and position management activities; prepares appropriate documents and routes for approval; Supervises the processing and maintenance of all administrative records; preparing reports; and serving as the representative/liaison for administrative matters. Maintains administrative records; maintains technical set of documents and policies and procedures; provides analysis and interpretation internal processes and makes recommendations to improve efficiency and effectiveness. Develops and implements policies and procedures related to administrative management or special projects. Provides direction and training to staff members and subcontracted parties and performs project management duties associated with normal and special projects. Manages and maintains records for inventory and facilities. Performs other duties as assigned.
Periodic:
Coordinates and manages key projects. Assists in administrative forecasting for grant proposals. Required Qualifications Bachelor's degree from an accredited institution and eight years of progressively responsible administrative experience, including a minimum of two years of budget or business management experience and supervising staff. Additional education/experience may substitute for experience/education on a one year for one year basis. Excellent written and verbal communication, organizational, and analytical skills. Must be detail oriented and able to work independently and with program staff; ability to compile data and prepare routine reports. Work under time constraints; proven teamwork experience; ability to explain information in an understandable manner; sound judgment and decision making ability. Personal computer, Microsoft Office Suite and standard office equipment. Preferred Qualifications Bachelor's degree in Business Administration or Management from an accredited institution. Similar experience in administrative management. Working Conditions Usual office environment. Occasional night and/or weekend work This primary work location for this position will be on campus. Travel and parking expenses are the employee's responsibility. Additional Information UTSA is a tobacco free campus. This is a security sensitive position. Employment is contingent upon a successful background check. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire. EO/AA Statement As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities. To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=10967&PostingSeq=1 jeid-1b72eed5f23b5b4380fe5cdb7d2672c7
