Executive Business Administrator

Calendar Management and Meeting Logistics Provides complex calendar management and time planning support for Corporate Vice President (CVP). Aligns calendar based on knowledge of CVP's preferences and operating styles (e.g., personal needs, allocation to business priorities). Develops deep understanding of CVP priorities and business critical areas. Ensures preparation of meeting setting (e.g., booking rooms, assisting with troubleshooting audio-video [AV] and technical issues). Manages ambiguity by seeking clarity and exercising good judgment. Develops understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognizes patterns. Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory based on stock requirements and business needs. Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting. Performs vendor and supplier management (e.g., ensuring set up for financial processing, opening purchase orders - POs). Contribute to budget management in partnership with peers (e.g., Finance, Business Managers). Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during challenging situations. Actively seeks to mentor Business Support colleagues. 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management OR equivalent experience. ​​Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience. 2+ years experience serving as mentor to others. 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).