Business Administration Coordinator

Business Administration Coordinator (Part-Time, Potential for Full-Time) We are a small environmental consulting firm seeking a highly organized and proactive Business Administration Coordinator to support and streamline day-to-day business operations. This role is ideal for someone who enjoys taking ownership of administrative systems, keeping things organized, and supporting a small, technical team. This is a part-time position (approximately 20-25 hours per week) with the potential to grow into a full-time role as responsibilities expand. Applications will be reviewed starting April 21. Early applications are encouraged. The position will remain open until a suitable candidate is selected. Potential Responsibilities Accounting & Financial Administration

• Prepare and issue invoices in coordination with project staff
• Track payments and follow up on outstanding invoices
• Maintain expense records and receipts
• Assist with bookkeeping and coordination with external CPA Contracts, Insurance & Compliance
• Review and help prepare contracts and subcontracts
• Manage Certificates of Insurance (COIs) and related documentation
• Support insurance applications, renewals, and audits
• Track compliance requirements, deadlines, and key documents Administrative Systems & Organization
• Maintain organized digital filing systems across projects and business records
• Develop and maintain templates for contracts, reports, and internal documents
• Support general administrative needs (scheduling, email coordination, etc.) Business & HR Support
• Assist with onboarding paperwork and internal records
• Maintain training schedules and documentation
• Support general business administration tasks as needed Project & Document Support
• Format and compile technical reports and deliverables
• Assemble figures, tables, and appendices into final PDFs
• Ensure consistency and professionalism across documents Marketing & Media
• Maintain company website and social media pages
• Prepare promotional materials (fliers, statements of qualification, etc.) Process Improvement
• Help organize and document internal workflows and SOPs
• Identify opportunities to improve efficiency and organization Qualifications
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Excel, Word, and PDF tools
• Ability to manage multiple tasks and work independently
• Strong written communication skills Preferred (not required):
• Small business administrative experience
• Experience with bookkeeping, specifically QuickBooks Online
• Familiarity with contracts, insurance, or compliance processes
• Experience in consulting, engineering, or similar firms What We're Looking For
• Highly organized and reliable
• Comfortable working independently in a small team environment
• Proactive and willing to take ownership of tasks and systems
• Interested in helping bring structure and clarity to business operations Growth Opportunity This role has the potential to expand into a full-time position and grow into broader administrative or operations responsibilities over time, depending on performance and business needs. Position Details

• Part-time:

  ~20-25 hours per week
• Flexible schedule (within normal business hours)

• Location:

  Fairbanks, AK

• Compensation:

  $28
• 36/hour, depending on experience
• This position requires a background check and reference verification as a condition of employment.

Pay:

$28.00

• $36.

00 per hour

Benefits:

Flexible schedule Paid time off

Work Location:

In person