Administrative Coordinator

Administrative Coordinator M-POWER Ministries - 4.2 Birmingham, AL Job Details Part-time $18 - $20 an hour 1 day ago Qualifications Microsoft Word Record keeping Grant management Microsoft Excel Microsoft Outlook Non-profit experience Financial transaction processing Customer service Expense management Data reporting Executive administrative support Mid-level 3 years Transcription Salesforce Cloud Analysis skills Attention to detail Financial record maintenance QuickBooks Data entry Certified Notary Public Clerical experience CRM system proficiency Productivity software Managing executive calendars File organization Full Job Description The Administrative Coordinator supports the day-to-day administrative and operational functions of M-POWER Ministries, with a strong focus on financial transaction processing, database management, and grant tracking. This role works closely with the Executive Director and Head of Operations and is responsible for maintaining accurate records across multiple systems, including QuickBooks and Salesforce, while ensuring timely reporting and organizational efficiency. This position is on-site at our location in the Avondale area of Birmingham.

MAIN DUTIES AND RESPONSIBILITIES

• Assist the Executive Director and Head of Operations with calendar, email, and general office tasks, including, but not limited to, projects, copying, emailing, faxing, filing, and mailings.
• Enter transactions into QuickBooks, BILL Spend and Expense and other industry specific software as needed
• Develop and maintain a system to track grant applications and reports.
• Maintain volunteer and donor management database (Salesforce), including daily gift processing.
• Produce reports in Salesforce.
• Maintain general voicemail and email inlets.
• Transcribe letters for the Executive Director
• Organize, file, and retrieve organizational documents, records, and reports.
• Set up and coordinate meetings and conferences, including preparing agendas, making any necessary arrangements, and hospitality aspects.
• Serve as notary for the organization
• Retrieve mail from PO Box 2-3 times per week.
• Schedule appointments for our Counseling team.
• Other duties as assigned.

POSITION REQUIREMENTS

• Professing Christian and member in good standing of a local Christian congregation.
• Understanding and support of M-POWER Ministries' mission, values, and programs.
• Demonstrate compassion for the poor, hurting, and marginalized in the community
• Be a team player with a "one-ministry" mindset
• Willingness to take ownership of job responsibilities
• Able to work with people from many different backgrounds and social situations
• Strong knowledge of Microsoft Office and the ability to learn and navigate specialized databases, QuickBooks and Salesforce experience preferred
• Strong Attention to Detail
• Able to work in a fast-paced environment and deliver excellent customer service.
• Ability to multi-task.
• Must be able to climb stairs.

EXPERIENCE

• At least 3 years' experience in administrative duties. Non-profit experience is a plus
• Knowledge and/or exposure to accounts payable.
• Strong analytical and problem-solving skills
• Strong written and oral communications skills This position is required to work the last business day of the year to process the final year's deposit.

Job Type:

Part-time Pay:

$18.00 - $20.00 per hour Application Question(s): Please provide a cover letter with your resume telling us why you think you are a good fit for this role and our mission.

Work Location:

In person