2026-A Fire Personnel & Administrative Coordinator (4/2026)

This position is responsible for coordinating administrative and personnel functions for the department. Job duties consist of related administrative duties. Successful performance contributes to the efficiency and effectiveness of those operations. FLSA status is Non-Exempt.

The following duties are normal for this classification. The omission of specific duties does not exclude them from the classification if the work is similar, related, or logical assignments for this classification. Other duties may be required and assigned. Specific duties listed may not be required for all positions in this classification, but are determined by the normal requirements for this particular position.

PERSONNEL SUPPORT DUTIES

(45%) E nsures that all time and attendance records are entered properly and submitted for processing. M onitors leave time and leave requests. P repares personnel action forms. S chedules physicals for department personnel. A ssists Human Resources staff in administering workers' compensation claims. A ssists in developing and updating job descriptions. T racks employee performance appraisals for the Fire Department. A ssists in orienting and training department personnel; participates in the discipline process of department personnel. R esponds to employee questions regarding benefits and personnel policies; serving as the HR Liaison to the Fire Department.

RECRUITMENT AND SELECTION DUTIES

(25%) A ssists in screening job applications; developing interview schedules; coordinating interview boards; scheduling and administering testing. C onducts departmental new hire orientation. S chedules facilities for examinations and interviews. P erforms data entry for new hires and exits.

PROMOTIONAL PROCESS SUPPORT DUTIES

(20%) P articipates in developing selection processes to include written exams, role-play exercises, and oral interviews. A ttends tests development sessions. C oordinates the administration of promotional testing assessments. P repares testing packets. S ecures test sites and assist in administering tests. D isassembles testing materials upon completion.

OTHER RELATED DUTIES

(10%) P rocesses purchase order requests, receipts and reconciles accounts for the department as needed. R eceives and distributes mail. P erforms other duties as needed or assigned. B achelor's degree in Human Resources or four (4) years of personnel/payroll responsibilities. M ust have above average skill in the use of Microsoft Windows, Microsoft Office, including Word and Excel and the ability to adapt to other software. M ust be able to adapt to a changing environment and handle multiple priorities.

The following requirements are normal for this classification. Specific requirements may not apply to all positions within this classification but are determined by the normal requirements for the particular position. The following list was developed through job analysis; however, it is not exhaustive and other duties may be required and assigned. J ob duties are typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching, or stooping. Employees occasionally lift light objects and must distinguish between shades of color. J ob duties are typically performed in an office. J ob duties require the ability to deal with and relate to people beyond giving and receiving instructions. J ob duties require the ability to talk, express, or exchange ideas by means of spoken words and/or hear and perceive the nature of sounds by ear. J ob candidates must be able to adapt to and perform under moderate stress. J ob duties require regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.

KNOWLEDGE, SKILLS, AND ABILITIES

City of Prattville employees are required to obtain knowledge of the City of Prattville Policies and Procedures, and knowledge of their specific department rules, policies, and procedures. This job description does not necessarily include all the duties which may be required of individual employees in the classification. Job descriptions may be revised as needed. K nowledge of department and city policies and procedures, and relevant federal, state, and local laws and regulations. K nowledge of modern office practices and procedures. K nowledge of city purchasing policies and procedures. K nowledge of accounts payable and accounts receivable policies. K nowledge of computers and job-related software programs. K nowledge of file management principles. S kill in prioritizing and organizing work. S kill in the provision of customer services. S kill in the maintenance of files and records. S kill in the use of such office equipment as a computer, scanner, fax machine, and copier. S kill in oral and written communication.

SUPPLEMENTAL INFORMATION

M ust provide proof of your legal right to work in the United States. H igh School Diploma/GED is required. M ust possess and maintain a valid driver's license. W illing to work overtime. W illing to cooperate with the workload of the department. W illing to attend continuing education courses. W illing to comply with City of Prattville rules and regulations. M ust submit to drug screenings for this safety sensitive position. M ust be able to effectively and efficiently utilize Microsoft Word and Excel, and any software programs utilized in coordination with the job. M ust accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.

EEOC COMMITMENT

The City of Prattville is committed to maintaining equal employment opportunity by considering job applicants and employees for hiring and advancement on the basis of job-pertinent individual differences and not on the basis of extraneous factors such as race, color, religion, sex, national origin, physical and mental disability, marital status, sexual orientation, genetics, status as current or former uniformed service member, or any other classifications protected by law.