Administrative Coordinator - Vendor Management

Administrative Coordinator - Vendor Management Kimley-Horn - 3.3 Phoenix, AZ Job Details 3 hours ago Qualifications Administrative experience

Full Job Description Overview:

Kimley-Horn is looking for an Administrative Assistant to join our team in Phoenix, Arizona (AZ)! This is not a remote position.

Responsibilities:

Administrative Support:

Assist with calendar management, meeting scheduling, expense reporting, invoice processing, individual and group travel arrangements, and other administrative tasks

Vendor Program Administration:

Invoicing, monthly expenditure submissions, new user management, and general account updates and maintenance Help Desk communication: facilitate daily communication, coordinate responses, escalate/resolve issues associated with general AMEX and travel questions

Data Tracking:

Generate reports for events, travel, and vendor spend

Backup Coverage:

Provide aid to support general team administrative duties

Team Support:

Ordering supplies, outreach to vendors, organizing records

Other Duties:

Perform ad hoc tasks as requested Assist with producing plans, project manuals, and reports

Qualifications:

Minimum of 2 years of relevant administrative experience Ability to work in a fast-paced environment with a proficiency in managing and balancing multiple tasks/priorities with a high sense of urgency Exceptional organizational skills and attention to detail Quick learner with the ability to adapt and interest in learning new tasks Proficient knowledge of office software such as Concur Expense, Excel, OneNote, and Outlook Excellent interpersonal and communication (verbal/written) skills Positive attitude with a client-focused approach Dedicated team player, eager to collaborate effectively with colleagues Highly responsive self-starter with a readiness to provide prompt and efficient assistance