An Administrative Supervisor supervises administrative services in a larger company or organization. Manages office and business supplies, or documents and improves efficiency in office and administrative procedures, or supervises administrative staff. Coordinates with company operations directors and managers.
Job Overview The Administrative Coordinator oversees the day-to-day operations and administrative functions of the A.S. Board of Directors, composed of eight student Board members, and collaborates with student staff to support these duties. The Administrative Coordinator supports the operations of the A.S. Board of Directors, including advising on and interpreting policies regarding the Sturgis Parliamentary Procedure and the Gloria Romero Open Meeting Act of 2000. The Administrative Coordinator assists with agenda development, takes notes, and distributes materials related to the Board of Directors and its committees. The Administrative Coordinator assists in developing corporate policies, procedures, and resolution statements. The Administrative Coordinator will assist with training and execute leadership development of the A.S. Board membership as directed by the Executive Director of Associated Students. Additionally, the Administrative Coordinator oversees the administrative processes for the A.S. Grants programs.
Responsibilities:
Board of Directors Oversees the management of document flow from Board Committees to the Board of Directors. Oversees the creation and maintenance of action lists, scripts, calendars, and other documents as needed to ensure timely and proper execution of Board functions. Oversees preparation of meeting agendas, notes, and supporting material for review, distribution, and posting in compliance with A.S. Bylaws, policies, and open meeting guidelines. Oversees the timely distribution of material to the Board of Directors. Supports the Board of Directors with meeting arrangements and travel Supports directives from the A.S board or Executive Director to streamline Board and Committee meetings, including the display of documentation materials and technological or other improvements to ensure the flow and timeliness of meetings. Policy Interpretation, Compliance & Risk Advises and interprets policy on compliance with Sturgis Parliamentary Procedure and the Gloria Romero Open Meeting Act of 2000, including the timing of closed sessions and special or emergency meetings. Assists, consults, and collaborates on policies concerning student government, leadership, and management. Leads resolution preparation in collaboration with staff and student leaders. Supports compliance with applicable public records requirements and the retention of Board documents with applicable staff. Leadership Development and Training Coaches and advises student leaders through regular meetings, frequent communication, and interactions. Takes part in researching, developing, and implementing effective training and development programs for student leaders, and attends and implements training and development programs at times after normal business hours and on weekends, as needed or directed.
Minimum Education and Experience Requirements:
At least 3 years of experience in administrative support, executive assistance, program coordination, or governance support.
Preferred Education and Experience Requirements:
A bachelor's degree Experience working in or with the CSU or CSU auxiliary field is preferred. Experience working with a non-profit Board of Directors is preferred.
Knowledge, Skills, and Abilities:
Knowledge of board governance, parliamentary procedure, applicable open meeting laws, public records requirements, records retention, and policy interpretation. Knowledge of Google Office Suite and virtual meeting platforms. Skill in written and verbal communication, including preparing agendas, notes, resolutions, reports, and other official documents with accuracy and attention to detail. Skill in organization, project coordination, research, policy analysis, problem-solving, and managing multiple priorities to meet deadlines. Ability to interpret and apply policies and procedures, maintain confidentiality, exercise sound judgment, and adapt to changing priorities. Ability to build effective working relationships, facilitate meetings, coach and advise student leaders, and work independently and collaboratively with diverse stakeholders. For the full Position description, go to: https://www.humboldt.edu/associated-students/as-business-office/employment-opportunities
Pay:
$21.00 - $24.00 per hour
Benefits:
401(k) Dental insurance Health insurance Life insurance Vision insurance
