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Executive Administrative Coordinator
Job
Robert Half
Escondido, CA (In Person)
Full-Time
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Job Description
A real estate development and investment company in Escondido is hiring an Executive Administrative Coordinator to support senior leadership and assist with daily business operations. This role is ideal for someone polished, highly organized, and capable of managing executive-level administrative responsibilities in a professional and fast-paced environment. The ideal candidate understands how to anticipate needs, maintain confidentiality, and provide strong organizational support while managing multiple priorities and deadlines.
ResponsibilitiesExecutive & Administrative SupportManage executive calendars, scheduling, and meeting coordinationPrepare presentations, reports, and business correspondenceCoordinate travel arrangements, meetings, and operational logisticsMaintain organized records, contracts, and executive documentationAssist leadership with project tracking and administrative follow-upOffice & Operational CoordinationServe as a liaison between executives, vendors, and internal departmentsSupport office operations, vendor communication, and facility coordinationAssist with event planning, leadership meetings, and administrative projectsHelp maintain workflow organization and operational efficiency across departmentsReporting & Project Management SupportTrack deadlines, project timelines, and operational updatesPrepare reporting materials and assist with executive reporting needsSupport confidential projects and strategic administrative initiatives
ResponsibilitiesExecutive & Administrative SupportManage executive calendars, scheduling, and meeting coordinationPrepare presentations, reports, and business correspondenceCoordinate travel arrangements, meetings, and operational logisticsMaintain organized records, contracts, and executive documentationAssist leadership with project tracking and administrative follow-upOffice & Operational CoordinationServe as a liaison between executives, vendors, and internal departmentsSupport office operations, vendor communication, and facility coordinationAssist with event planning, leadership meetings, and administrative projectsHelp maintain workflow organization and operational efficiency across departmentsReporting & Project Management SupportTrack deadlines, project timelines, and operational updatesPrepare reporting materials and assist with executive reporting needsSupport confidential projects and strategic administrative initiatives