MG Electric, Inc. is seeking a dependable, organized, and motivated General Administrative Coordinator to support daily office operations and assist with administrative coordination across our construction projects. This position will serve as an important communication link between office personnel, project management, and field operations. Responsibilities include general administrative support, resource tracking, document management, project coordination, and assisting with internal processes. The ideal candidate is detail-oriented, comfortable navigating multiple priorities, and capable of learning complex administrative and construction-related procedures. Previous construction experience is preferred but not required. We are willing to train the right individual who demonstrates strong organizational skills, initiative, and a willingness to learn. This position also offers opportunities to develop specialized skills in construction project administration, including change order processing, documentation, and cost tracking. Key Responsibilities General Administration Support daily administrative operations across multiple departments. Maintain organized records, spreadsheets, project files, and company documentation. Prepare correspondence, reports, and administrative documents. Track outstanding assignments, requests, and deadlines. Assist management with scheduling, coordination, and special projects. Operations & Field Coordination Serve as a communication link between office employees, Superintendents, Foremen, and field personnel. Receive, document, and coordinate field requests and operational concerns. Assist with resource tracking, including equipment, materials, and personnel-related administrative records. Follow up on outstanding requests to ensure accurate and timely communication. Coordinate information between departments to support project operations. Project Documentation & Administrative Support Assist with organizing project records, correspondence, and supporting documentation. Maintain and update information within construction management software and CRM systems. Support the preparation and tracking of project-related administrative documents. Assist with reviewing documentation for completeness, accuracy, and proper distribution. Learn company procedures related to project changes, additional work requests, and change order documentation. Develop an understanding of construction project workflows, cost tracking, and administrative compliance requirements. Accounting & Financial Administration Assist with basic administrative accounting functions as assigned. Organize and track purchase orders, invoices, and related financial documentation. Support recordkeeping associated with project costs and expenditures. Coordinate with Accounting and Project Management to ensure documentation is accurate and complete. Qualifications Required Strong organizational and time-management skills. Proficiency with Microsoft 365, particularly Excel, Word, and Outlook. Strong written and verbal communication skills. Ability to understand, discuss, and follow multi-step procedures. Comfortable working with spreadsheets, electronic records, and database systems. Ability to manage multiple assignments with minimal supervision. Strong attention to detail and commitment to accuracy. Willingness to learn new software, procedures, and construction terminology. Professional demeanor when communicating with office and field personnel. Preferred Previous administrative experience in construction or a related industry. Familiarity with construction management software or CRM platforms. General understanding of accounting principles, purchase orders, invoicing, and cost tracking. Experience with project documentation, administrative coordination, or document control. Familiarity with construction terminology and project management workflows. Training & Professional Development MG Electric recognizes that many construction administrative functions require specialized knowledge that is developed through experience. The selected candidate will receive training in company procedures, project documentation, construction management software, and administrative workflows. As the individual develops proficiency, responsibilities may expand to include change order administration, project cost documentation, and coordination of additional work requests. Prior experience with change orders is not required. Ideal Candidate We are looking for someone who takes ownership of their responsibilities, communicates clearly, and follows through on assignments. The successful candidate will be comfortable working with different personalities and departments, asking questions when clarification is needed, and maintaining accurate documentation throughout a process. A construction background is beneficial, but a strong work ethic, organizational ability, attention to detail, and willingness to learn are equally important.

Pay:

$20.00 - $22.00 per hour Expected hours: 40.0 per week

Benefits:

Health insurance Paid time off

Work Location:

In person