Business Administrator

Company Overview Advanced Cooling Technologies, Inc. is a leading provider of medical chiller sales and service, dedicated to delivering exceptional support and technical expertise within the industry. Since 2004, the company has built a reputation for quality, reliability, and comprehensive solutions for MR chiller maintenance, sales, and OEM parts. Job Summary We are seeking a dynamic and organized Business Administrator to join our team! This vital role involves overseeing daily office operations, managing administrative functions, and supporting various departments to ensure seamless workflow. The ideal candidate will bring strong organizational skills, excellent communication abilities, and experience in office management to help our company run efficiently and effectively. Duties Coordinate and manage schedule appointments, meetings, and calendar activities for leadership and teams. Supervise administrative staff and oversee office operations to maintain a productive work environment. Handle vendor management tasks including procurement, contract negotiations, and maintaining supplier relationships. Work with Service Team to prepare spare parts shipments, PM scheduling, tracking, and filing. Support procurement team in spare parts inventory management. Support human resources functions such as onboarding new employees, training & development initiatives, and maintaining personnel records. Support team with ad-hoc projects or event coordination. Oversee front desk responsibilities including multi-line phone systems, phone etiquette, greeting visitors, and managing incoming correspondence. Organize filing systems and ensure all administrative documentation is accurate, up-to-date, and easily accessible. Skills Proven experience in office management, clerical work, or administrative roles with a focus on efficiency. Strong communication skills with the ability to interact professionally with clients, vendors, and team members. Excellent organizational skills with attention to detail in scheduling, filing, and recordkeeping. Supervising experience with the ability to lead teams effectively. Proficiency in QuickBooks for financial management; experience with bookkeeping and payroll processes. Knowledge of human resources practices including onboarding and employee training. Experience in event planning and vendor management to coordinate company functions smoothly. Join us as a Business Administrator to play a crucial role in supporting our operational excellence! We're committed to fostering a vibrant workplace where your skills can thrive while contributing to our company's success.

Pay:

$58,500.00 - $70,500.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person