Administrative Coordinator (Bilingual in Mandarin)

Administrative Coordinator (Bilingual in Mandarin) Sporton International (USA) Inc. Milpitas, CA Job Details Full-time $50,000 - $55,000 a year 4 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Qualifications Mandarin Sales support Expense management Administrative experience High school diploma or GED Problem-solving Vendor relationship management Contracts Negotiating purchasing contracts Vendor contract management Productivity software Supplier relationship management (SRM) Full Job Description About the Role We are seeking a versatile and proactive Bilingual Administrative Coordinator to serve as a critical operational bridge between our US operations and our Taiwan Headquarters. The ideal candidate will possess professional fluency in English and Mandarin and have the ability to manage complex cross-border documentation and technical workflows. 1.

General Administration & Taiwan HQ Liaison Bilingual HQ Coordination:

Act as the primary linguistic bridge for the Taiwan office, reviewing and verifying departmental documents in Mandarin to ensure accuracy and compliance before submission to headquarters.

Departmental Support:

Assist US-based Project Managers and Sales teams with essential financial and administrative documentation, including purchase requests, fund requests, and travel expense claims.

Facility & Vendor Management:

Serve as the main point of contact for all facility vendors (A/C, pest control, utilities, janitorial) and maintain strong professional relationships with business park management and infrastructure providers.

Reception & Guest Management:

Greet international and local guests with professionalism, manage visitor security protocols, and oversee all mail and courier logistics. 2.

Strategic Operations & Financial Management Financial Administration:

Record and manage daily business financial transactions, including petty cash, vendor invoices, and meal expenses.

Insurance & Claims Management:

Lead the renewal process for commercial, vehicle, and umbrella insurance. Review complex terms for final Headquarters approval and manage high-stakes insurance claims, such as those related to infrastructure theft or damage.

Contract Negotiation:

Proactively negotiate with vendors to ensure cost savings and service quality. (e.g., successfully managing rate increases and securing refunds for overcharges). 3. Technical Sample & Inventory Logistics System Management (PLM): Manage the entry and tracking of all incoming technical samples in theProduct Lifecycle Management (PLM) system to ensure traceability.

Inventory Optimization:

Strategically organize the sample room by assigning shelf numbers in the PLM system and auditing inventory for return or disposal to maximize space utilization.

Client Logistics Support:

Provide logistics guidance for major clients to resolve shipping issues and manage professional returns and pickups. 4.

Equipment & Instrument Compliance Compliance Oversight:

Maintain the master instrument validation tracking list and provide timely reminders to the engineering team to ensure equipment remains within calibration standards.

Technical Document Control:

Manage calibration reports from third-party vendors, facilitate necessary signatures from engineering supervisors and quality managers, and archive finalized reports in the company system.

New Equipment Integration:

Oversee the digital recording of all new testing equipment to ensure future tracking and validation accuracy. 5.

Additional Support Ad Hoc Tasks:

Perform other duties and additional ad hoc tasks as may be assigned by the manager from time to time to support the needs of various departments.

Requirements Language Proficiency:

Bilingual fluency in Mandarin Chinese and English is required. Must be able to read, write, and speak professionally in both languages to facilitate daily coordination with Taiwan-based departments.

Technical Skills:

Digital document archiving, and the Microsoft Office suite.

Negotiation & Problem Solving:

Proven ability to negotiate vendor contracts and handle complex logistics or insurance claims independently.

Education:

High School or Community College graduate; professional experience in a bilingual operations or technical administration role is highly preferred.

Professionalism:

Strong communication skills and the ability to maintain client satisfaction during unexpected visits or high-pressure transit deadlines.

Job Type:

Full-time Pay:

$50,000.00 - $55,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person